Estate Services - Grounds Maintenance
A Tender Notice
by ASTER PROPERTY LTD
- Source
- Find a Tender
- Type
- Contract (Services)
- Duration
- 7 year
- Value
- £13M
- Sector
- ENVIRONMENT
- Published
- 11 Jan 2021
- Delivery
- To 15 Feb 2028 (est.)
- Deadline
- 15 Feb 2021 15:00
Concepts
Location
DEVIZES
3 buyers
- Aster Property Devizes
Description
The Contracting Authority manages the estate services on behalf of the Aster Group to 1,059 general needs, leasehold, shared ownership,sheltered and supported housing schemes predominately in the South West of England with a growing portfolio. The Contracting Authority's mission is to create strong sustainable communities and they are committed to making a positive difference. The quality of these services provided is therefore of paramount importance . The Contracting Authority is therefore seeking to appoint Service Providers who can deliver these services to the highest possible standards and can demonstrate a proven track record for these services. Economic Operators will be required to complete a financial and technical capacity and capability questionnaire. This will establish those that will be selected to have a financial and quality evaluation of their undertaken. The contracts will be for 60 months commencing on or about the 1st November 2021 with an option to extend for a further 2 years.
Lot Division
| 1 | HAMPSHIRE
The Contracting Authority is seeking to appoint a Service Provider to provide grounds maintenance, tree surgery and estates services to the 214 estates and schemes located in Hampshire and adjoining counties, Full details of the schemes and estates including Maps are provided in the procurement documentation. The Contracting Authority reserves the right to additional schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Schemes and estates may be added or deleted both prior to award of contract and during the contract period in accordance with the Aster Group's development and acquisitions/disposal programme. The Service Provider must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st November 2021, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 24 months. The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement. The Contract will be based on the NHF Form of Contract 2011 (Rev 7:2020) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 7.2. TUPE will apply to this Contract. The Contracting Authority cannot guarantee the extent or value of any works that may be awarded to the Service Provider. |
| 2 | WILTSHIRE
The Contracting Authority is seeking to appoint a Service Provider to provide grounds maintenance, tree surgery and estates services to the 285 estates and schemes located in Wiltshire and adjoining counties. Details of the schemes and estates including Maps are provided in the procurement documentation. The Contracting Authority reserves the right to additional schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Schemes and estates may be added or deleted both prior to award of contract and during the contract period in accordance with the Aster Group's development and acquisitions/disposal programme. The Service Provider must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st November 2021, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 24 months. The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement. The Contract will be based on the NHF Form of Contract 2011 (Rev 7:2020) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 7.2. TUPE will apply to this Contract. The Contracting Authority cannot guarantee the extent or value of any works that may be awarded to the Service Provider. |
| 3 | SOMERSET
The Contracting Authority is seeking to appoint a Service Provider to provide grounds maintenance, tree surgery and estates services to the 184 estates and schemes located in Somerset and adjoining counties. Details of the schemes and estates including Maps are provided in the procurement documentation. The Contracting Authority reserves the right to additional schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Schemes and estates may be added or deleted both prior to award of contract and during the contract period in accordance with the Aster Group's development and acquisitions/disposal programme. The Service Provider must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st November 2021, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 24 months. The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement. The Contract will be based on the NHF Form of Contract 2011 (Rev 7:2020) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 7.2. TUPE will apply to this Contract. |
| 4 | DORSET
The Contracting Authority is seeking to appoint a Service Provider to provide grounds maintenance, tree surgery and estates services to the 309 estates and schemes located in Dorset and adjoining counties. Details of the schemes and estates including Maps are provided in the procurement documentation. The Contracting Authority reserves the right to additional schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Schemes and estates may be added or deleted both prior to award of contract and during the contract period in accordance with the Aster Group's development and acquisitions/disposal programme. The Service Provider must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st November 2021, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 24 months. The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement. The Contract will be based on the NHF Form of Contract 2011 (Rev 7:2020) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 7.2. TUPE will apply to this Contract. |
| 5 | DEVON
The Contracting Authority is seeking to appoint a Service Provider to provide grounds maintenance, tree surgery and estates services to the 44 estates and schemes located in Devon and adjoining counties. Details of the schemes and estates including Maps are provided in the procurement documentation. The Contracting Authority reserves the right to additional schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Schemes and estates may be added or deleted both prior to award of contract and during the contract period in accordance with the Aster Group's development and acquisitions/disposal programme. The Service Provider must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st November 2021, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 24 months. The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement. The Contract will be based on the NHF Form of Contract 2011 (Rev 7:2020) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 7.2. TUPE is unlikely to apply to this Contract. |
| 6 | CORNWALL
The Contracting Authority is seeking to appoint a Service Provider to provide grounds maintenance, tree surgery and estates services to the 9 estates and schemes located in Cornwall. Details of the schemes and estates including Maps are provided in the procurement documentation. The Contracting Authority reserves the right to additional schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Schemes and estates may be added or deleted both prior to award of contract and during the contract period in accordance with the Aster Group's development and acquisitions/disposal programme. The Service Provider must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st November 2021, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 24 months. The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement. The Contract will be based on the NHF Form of Contract 2011 (Rev 7:2020) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 7.2. TUPE is unlikely to apply to this Contract. |
CPV Codes
- 77314000 - Grounds maintenance services
- 77312000 - Weed-clearance services
- 77340000 - Tree pruning and hedge trimming
Indicators
- Bids should cover one or more lots.
- Bids should cover the whole contract.
- Renewals are not available.
- Performance considerations apply.
- Award on basis of price and quality.
Other Information
All documentation can be downloaded from https://etenders.rand-associates.co.uk. eTenders@Rand is Rand Associates Consultancy Services Ltd's eProcurement portal (the 'Portal') for downloading/submission of tender documentation and communicating requests for and responses to clarifications. All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk. After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: ASTERGM1 Economic operators may seek clarification where they consider any part of the procurement documentation or any other aspect of this procurement is unclear. All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 08.02.2021. This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time. It is the Economic Operators responsibility to regularly monitor communications raised nd issued through the Portal. Response to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all Economic Operators through the portal secure email messaging system. When uploading Tender Documentation , Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as thee may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed tender submissions is 15.02.2021 at 15.00. Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Tender submissions and supporting documents will be visible to the Contracting Authority and their advisers Rand Associates Consultancy Services Ltd only after the closing deadline. Should Economic Operators have any queries , or experience difficulties with the registration or download/upload system , they should contact the eTenders@Randhelpdesk by calling +44 (0) 173225077 (ask for Chris Atkin or Jonathan Case) or email eTenders@rand-associates.co.uk. The Contracting Authority reserves the right not to award any contracts pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for only part of the Works at is sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer s a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract shall be incurred entirely at that applicant's /tenderer's risk. The subject matter of the Contract has been scoped to take into account the priorities of the Contracting Authority relating to economic, social and environmental well being. These are described in the Procurement Documentation. The Contracting Authority reserves the right to procure similar or identical works outside of the Contract. A Contract will not be binding until it has been signed and dated by authorised representatives of both parties.
Reference
- FTS 000492-2021