Learning Academy Partnership - Communications Online security Procurement

Concepts

• iisham academy
• academy trust and church of england foundation
• information technology
• newton abbott
• multi-academy trust
• online security procurement
• academy partnership
• reporting of online activity service
• free school
• aspirational schools

Location

Newton Abbott

Description

The LAP(sw) Trust was established in 2012 from its initial inception at Iisham Academy. The Trust is a family of inclusive and aspirational schools working together within a Multi-Academy Trust and Church of England Foundation. The Trust welcomes both church and community schools as well as those in all Ofsted catagories. The Trust currently encompasses 8 schools but in addition to this: • an additional school will join in April 2021 • a Free School (St Michaels's) will join in September 2021 The Trust also has an aggressive growth strategy and plans to double in size over the next 2-3 years. In terms of technology relating to this procurement, there are currently multiple broadband providers, bandwidths and technologies with contractual end dates of circa September 2021. The firewall and filtering solutions are both local and centrally provided and the telephony is a 'traditional' solution from a range of suppliers. The strategy going forward is to wrap the following into one outsourced package for both all existing schools and any new schools that join the Trust during the lifetime of the contract. Bidders should assume that the ITT will include, but not be limited to; • A managed WAN service to connect schools anywhere in England • Where possible a broadband service for each school based on synchronous connectivity • A 'failover' line • A firewalled service • Filtering of Trust owned devices away from schools eg staff / pupil laptops • An Education compliant internet filtering service • Reporting of online activity service to support Safeguarding • Inter-site connectivity facility as necessary • A Managed VoIP telephony service for each school to an agreed number of handsets each • Support and maintenance service • Full end to end single SLA approach • Management of any 3rd parties required to provide the service • Relevant monitoring, management and reporting • Full installation and transition service • Value added services • Technical interface into the Trusts outsourced ICT Managed service provider Please Note: This procurement is being undertaken using the Negotiated Procedure with fast-track timescales. This is being justified due to the fact that the service must be in place by the 23rd July 2021 to enable wider configuration of systems over the summer period that will enable continuity of education from September 2021. Given the COVID-19 situation the main telecommunication providers have given notice that there may well be disruption to their normal implementation timeframes and thus orders need to be placed as soon as possible. The Trust therefore need to de-risk this situation and be in a position to place orders as soon as possible and therefore the justifiable reason to utilise fast-track timescales.

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support

Indicators

• Bids should cover the whole contract.
• Renewals are not available.
• Award on basis of price and quality.

Legal Justification

This procurement is being undertaken using the Negotiated Procedure with fast-track timescales. This is being justified due to the fact that the service must be in place by the 23rd July 2021 to enable wider configuration of systems over the summer period that will enable continuity of education from September 2021. Given the COVID-19 situation the main telecommunication providers have given notice that there may well be disruption to their normal implementation timeframes and thus orders need to be placed as soon as possible. The Trust therefore need to de-risk this situation and be in a position to place orders as soon as possible and therefore the justifiable reason to utilise fast-track timescales.