CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks

Concepts

• cleaning services
• city of edinburgh council
• edinburgh
• delivery of communal stair cleaning services
• council owned
• building and window cleaning
• stair cleaning
• open access deck cleaning services
• boundaries of the city of edinburgh council
• mixed tenure

Location

Edinburgh

Description

The City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks. The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years Bidder should note TUPE may apply

Total Quantity or Scope

It is the Councils intention to conduct a 2-stage tender process for a 4 year contract on a 2+1+1 basis. There is an emphasis on quality as well as price and submissions will be assessed on the most economically advantageous tender based on a ratio of 60% Price and 40% Quality. Contractors should be aware that being appointed to the Framework is no guarantee work and that the Council will apply the following methodology to all orders placed. Framework Operation The 1st ranked contractor within the Framework will be offered the initial business (2000 to 2500 stairs) in the first instance throughout the Framework Contract period. If, for whatever reason, the 1st ranked contractor cannot meet the requirements during the Framework Contract period the 2nd ranked contractor will be offered the work and so on. This arrangement is required to drive best value whilst ensuring business continuity. For substantial additions to the service or for additional services, the Council may conduct a mini competition between the three framework providers. The requirement: Standard weekly cleans to properties as detailed within the Short Service Specification, comprise of cleaning of all internal communal areas, the main entrance, stairwells, landings, corridors/access walkways and rear entrance. This also includes any steps, porches and/or plats. All works must be carried out in accordance with the British Institute of Cleaning Science recommendations. All works must comply with the latest edition of the Health and Safety at Work Regulations

Renewal Options

Up to two additional year long extensions. (2+1+1).

Award Criteria

CPV Codes

• 90910000 - Cleaning services
• 90911000 - Accommodation, building and window cleaning services
• 90911100 - Accommodation cleaning services
• 90900000 - Cleaning and sanitation services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

The Council may be required to provide additional services either as a temporary, permanent or ad hoc arrangement. These may include, but are not limited to: graffiti removal, chute cleaning, and fire damage cleaning. Full blocks with different requirements Potential bidders should note that TUPE may or may not apply to some or all of the personnel currently assigned to undertakings that are currently performing part or all of the duties described in the Service Specifications. Tenderers should, prior to submitting their Tender, take their own specific legal advice to ascertain whether TUPE could be held to apply to such undertakings and, if so, how that would impact on their Tender. More details will be provided at point of tender. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=642763. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Types of community benefits which the Council would like to include within this contract may include, but are not limited to: - targeted recruitment and training e.g. jobs, training, work experience, job shadowing opportunities, apprenticeships for young persons and unemployed individuals - supported employment for people with disabilities or other disadvantaged groups - promotion of job opportunities through local agencies - training for existing workforce - mentoring – suppliers offering support and guidance to local organisations and individuals - suppliers using community venues and other community services - promotion of certain supply chain subcontractors (Small to Medium Enterprises, enterprises, supported businesses, Third Sector Organisations); - the staff of suppliers undertaking volunteering within communities; - community enhancement - resources provided for community facilities (e.g. playgrounds, habitat enhancements, environmental improvements) and initiatives (e.g. energy efficiency); - outreach and education opportunities within the community to those associated with or impacted by the types of service provided e.g. promoting careers in construction and trades or care and support to local schools; - sponsorship of local organisations; - community consultation, engagement and strengthening of community relations; - equal opportunities in terms of the supplier’s staffing and access to services. (SC Ref:642763)