Provision of Facilities Management Soft Services to the USW Group

Concepts

• facilities management
• provision of facilities management soft services
• university of south wales group
• cardiff
• pontypridd
• merthyr tydfil
• usw group
• security services
• soft services
• provision of facilities management

Location

Pontypridd

Description

The University of South Wales Group is seeking to appoint a contractor to manage its provision of Facilities Management (FM) soft services across the group. The services within this tender comprise of 4 Lots: Security Postal Distribution Service, Cleaning, Grounds Maintenance and Waste.

Lot Division

CPV Codes

• 79993100 - Facilities management services
• 79710000 - Security services
• 90910000 - Cleaning services
• 77314000 - Grounds maintenance services
• 90500000 - Refuse and waste related services

Indicators

• Restrictions apply to the lot award allocation.
• Bids should cover a maximum number of lots.
• Bids may cover one or more lots.
• Options are available.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Staff qualifications are relevant.
• Award on basis of price and quality.

Other Information

Procedure Please note this is a competitive procedure with negotiation which has two stages. The first stage is a Pre Qualification Questionnaire - PQQ and those who are successfully shortlisted on the criteria set out in the PQQ will be invited to the second stage Invitation to Tender - ITT. The Negotiation stage then takes place after bidders have submitted their tender returns and they have been evaluated in line with the criteria set out in the ITT. The University of South Wales Group may award the contract on the basis of the initial tenders without negotiation. This we have indicated, in the contract notice and in the invitation to confirm interest - PQQ, that we reserve the possibility of doing so. Supplier Engagement Meeting As part of engaging with prospective contractors, the USW Group is looking to hold Supplier Engagement meetings in order to introduce the Group to you. The dates scheduled are the w/c 22nd February 2021 and shall be by appointment only and conducted using Microsoft Teams. You are invited to submit any questions you have, in advance of the meetings, via the Sell2Wales Q A function of this notice. These need to be submitted by midday, Wednesday 10th February 2021. These questions will be answered in your individual meetings and once all meetings are concluded they will be shared via an additional document to this notice for transparency. Once you have submitted your questions for the Supplier Engagement Meeting we will be in contact to arrange your appointment. NOTE: please submit your questions for the Supplier Engagement Meetings in one posting to the Q A function. This will make the appointment process easier to administer. Site Visits Due to the current Covid 19 pandemic and its movement restrictions, site visits will be agreed and arranged in line with the most current Welsh Government guidance. Please e mail procurement@southwales.ac.uk - marked only as Site Visit - with any requests. Submissions Your PQQ submission must be uploaded to the Sell2Wales portal Postbox. Your submission must be received by the closing time and date of midday, Monday 8th March 2021. You should allow adequate time for the loading of your documents so as to ensure receipt as the Postbox will electronically close at the deadline time and no further submissions will be accepted. Tender submissions outside of this method will not be considered. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=107928. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: The Group is committed to delivering Community Benefits through its sourcing activity. Community Benefits are a Core requirement of the contract and will be evaluated as part of the quality assessment questions provided in the PQQ. Upon award, the successful Bidder will be expected to work with the Group to maximise the Community Benefits delivered through this contract and to support this we will include a contractual target in the contract for community benefits as per the PQQ requirements. (WA Ref:107928) The buyer considers that this contract is suitable for consortia.