The Royal Society's Digital Summer Science Showcase 2021

Concepts

• web design
• carlton house terrace
• royal society
• part of the annual summer science exhibition
• summer science exhibition
• exhibits of cutting-edge science
• digital agency
• digital summer science showcase
• society's flagship
• royal society's digital summer science showcase

Location

Description

As part of the annual Summer Science exhibition, the Royal Society seeks proposals for a digital agency to help us develop the brand proposition, develop the look, and feel of the event and create an engaging online hub for us to share the content. The Summer Science Exhibition is the Society's flagship annual public engagement event that usually takes place the first week of July at Carlton House Terrace in central London. Featuring exhibits of cutting-edge science from research institutions across the UK, the Exhibition provides 13,000 visitors the opportunity to 'meet the scientists' undertaking pioneering research and engage with science through fun, hands-on activities and interactive demonstrations. We are looking to build on this for 2021 due to the ongoing COVID-19 pandemic and expand the scale and intention of the online offering to focus more on the science of the research groups we have involved for this year. The Society has decided in 2021 to run a digital Summer Science Showcase featuring cutting edge science between 8 - 11 July, with the possibility to hold aspects of the supporting talks and activities programme in person at Carlton House Terrace should circumstances permit. We seek proposals from digital agencies to help us deliver an impactful and engaging online experience for viewers and to encourage audiences to take part through excellent and inviting creative promotional materials. Together with an overall creative proposition, this will involve the design of an online portal to the Showcase content which clearly communicates the excitement and cutting-edge nature of the science on show. We want the online portal for the Showcase to feel engaging for users to visit, allowing them to explore and easily find the content most appealing to them. We don't want it to feel like a static experience. We'd like to see how we can explore crafting an online hub that feels leading-edge in how it encourages users to experience our science content, activities, and events. The look and feel of the hub should excite visitors, be straightforward to navigate and have the flexibility to be carried through to the branding of the support programme events, digital content and marketing materials. More information and details are included in the Services Brief and RFQ attachments.

CPV Codes

• 72413000 - World wide web (www) site design services
• 72416000 - Application service providers
• 72421000 - Internet or intranet client application development services
• 73300000 - Design and execution of research and development
• 79340000 - Advertising and marketing services

Indicators

• Contract is suitable for SMEs.
• Contract is suitable for VCOs.

Other Information

The Society acknowledges the short response time and thank you for considering submitting a proposal for these Services. We have a small pool of digital and marketing firms we work with and seek to expand this pool for future work on our expanding digital programme so please do get in touch. We look forward to hearing from you. RFQ 568 Brief and specification RFQ 568 Digital Summer Science Exhibition 2021- Agency Brief.docx RFQ 568 Agency Registration Form Attachment 1 - RFQ 568 Agency Registration Form.docx RFQ 568 Attachment 2 - Pricing Schedule Attachment 2 - RFQ 568 Pricing Schedule.xlsx Attachment 3 - RFQ 568 Agency Declaration Form Attachment 3 - RFQ 568 Agency Declaration Form.docx Attachment 4 -RFQ Examples of Marketing Attachment 4 - SSE Marketing Examples.pdf Attachment 5 - RFQ 568 RS Style Guide Attachment 5 - RS Style Guide.pdf Attachment 6 - RFQ 568 RS Terms and Conditions Attachment 6 - RS Standard Terms and Conditions.docx