HCC Feb 2021 - The Supply and Delivery of School Milk

Concepts

• milk
• hertford
• hertfordshire county council
• delivery of school milk
• semi-skimmed milk
• recyclable poly bottles of milk
• school milk
• kitchen milk
• schools
• fresh cows' milk

Location

HERTFORD

Description

Hertfordshire County Council (the ‘Council’) is currently out to procurement for The Supply and Delivery of School Milk.

Total Quantity or Scope

Hertfordshire County Council (the Council) is seeking a suitably qualified Contractor to supply school milk to various establishments throughout Hertfordshire and the surrounding area. The majority of the requirement will be 189ml size recyclable poly bottles of milk supplied with biodegradable straws for nursery and infant school children. However, there will be the requirement for staffroom and kitchen milk at some establishments. School milk, on the present Contract, is currently supplied to 85% of schools across Hertfordshire in 189ml recyclable poly bottles with biodegradable straws. For guidance only, the annual spend is currently approximately £800,000 pa. This spend includes a small value for staff room and kitchen milk which is also supplied on the current Contract.The estimated total value of the Contract is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions. The Contract will be awarded for an initial term of two years, with the option to extend the Contract up to two further years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.

Renewal Options

The Contract has the option to be extended on an annual basis for up to 24 months.

CPV Codes

• 15511000 - Milk
• 15511400 - Semi-skimmed milk
• 03333000 - Fresh cows' milk
• 15511500 - Full-cream milk
• 15511100 - Pasteurised milk
• 15511300 - Skimmed milk

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Award on basis of price and quality.

Other Information

Further information in regards to this opportunity can be found in II.2.4) Description of the procurement field (OJEU Contract Notice refers). Organisations wishing to take part in this project are invited to "express interest" which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Contract.