Soft Market Testing - Property and Facilities Management

Concepts

• property and facilities management
• architecture and construction
• kingston upon thames
• facilities management
• soft market testing
• soft market testing briefing pack
• soft market testing exercise
• project management
• property management services
• statutory compliance general management

Location

United Kingdom:

Description

Royal Borough of Kingston-Upon-Thames Council ('the Council') would like to invite potential suppliers including SMEs to express interest to participate in the proposed soft market testing exercise. At this stage, the Council is looking to consult with the market to test the level of interest and capability to deliver the potential services in scope. This will also explore ideas and possible solutions relating to the key aspects of the Property and Facilities Management to inform the proposed delivery model and procurement strategy. The Council is keen to engage with the potential Suppliers with strong customer focus who are able to work collaboratively with the Council to deliver innovative service solutions and positively embrace continuous improvement. Whilst this Prior Information Notice says the contract will be divided into lots and there are no renewal options, this has not yet been fully determined and will be considered following the market feedback.

Total Quantity or Scope

Royal Borough of Kingston-Upon-Thames Council ('the Council') would like to invite all potential suppliers/SMEs (including local) to express interest to participate in the proposed soft market testing exercise. The Council has an existing contract for the provision of total facilities and property management services (TFPM) which commenced from October 2015. The Council is presently exploring possible commissioning options for the future delivery model of these services, in advance of the end of the initial period in October 2022. The Council is currently undertaking a commissioning review of its core Facilities Management services and the purpose of this soft market engagement is to inform us of the level of interest and gain insight into how the market currently considers the potential opportunities. In addition, the outcome of the completed survey will help inform the Council’s proposed delivery model and route to market (procurement strategy) to support the Council’s future requirements. The current scope of core FM services currently provided to the Council under its existing arrangements include the following: Statutory Compliance General Management and Helpdesk Energy Management (Monitoring) Planned and Reactive Maintenance (M&E) Building Fabric Minor Works and Projects Cleaning (and associated services) Catering and Hospitality Room Booking and Events Security and CCTV Porterage Pest Control Waste Management and Confidential Waste Courier Services Estate Management Design – architecture and space planning Project Management; Quantity Surveying; Building surveying Building Services (M&E) Consultancy Health & Safety advice; Compliance Management (Asbestos) Schools Compliance Support Structural Engineering Training Further information is provided within the soft market testing briefing pack which is available through the Council's E-Tender portal at the following link: https://www.londontenders.org.uk under the project title DN520217 - Soft Market Testing: Property and Facilities Management. This pack contains the following documents: Memorandum of Information; Briefing Overview providing background, strategic context and future commissioning options being explored; Hard copy of questionnaire to be submitted via the portal

CPV Codes

• 71000000 - Architectural, construction, engineering and inspection services

Other Information

Should you have any queries relating to the pre-market engagement then please submit your clarification requests via E-Tender portal 'Message' site by 12:00 noon on Thursday 25th February 2021. Should you need support with registration via the E-Tender portal (www.londontenders.org) and/or experiencing technical issues, then please contact: Commissioning@kingston.gov.uk. ** PREVIEW NOTICE, please check Find a Tender for full details. ** The Council may undertake further consultation with respondents in the form of 1:1 sessions, a group workshop or more detailed supplier briefings, for those potential suppliers should there be sufficient interest expressed during the questionnaire stages. The PIN does not constitute a commitment by the Council to undertake any procurement exercise and the Council reserves the right to change its approach. Potential Suppliers are asked to complete and return the questionnaire via the London Tenders Portal no later than 12 Noon on 5th March 2021.