Revenues Print and Mailing Service for the City of London

Concepts

• printing services
• city of london corporation
• mailing service
• city of london
• revenues print
• postal services
• ad hoc printing
• provision of a revenues print
• key service requirement
• request of the city revenues management team

Location

London:

Description

The City of London Corporation (the City) is undertaking a 1 stage procurement process in relation to a Revenues Print and Mailing Service (the 'Service'). The Service will cover daily and ad hoc printing of multiple personalised bills, reminders, recovery and survey documentation, including where required, personalised payment documentation for NNDR, BIDs and Council Tax. Further information for this opportunity can be found in II.2.4) Description of the procurement field (of this notice).

Total Quantity or Scope

The City of London Corporation (the City) invites Tenders for the provision of a Revenues Print and Mailing Service. City Revenues is responsible for the collection of most income due to the City of London Corporation: Council Tax, NNDR (Business Rates), Commercial Rents, Residential Service Charges and Sundry Debts. The required Service will cover daily, annual billing and ad hoc printing of multiple personalised bills, reminders, recovery and survey documentation, including where required, personalised payment documentation for NNDR, BIDs and Council Tax. Annual Billing for NNDR, BID, and Council Tax are critical annual processes which cannot fail. Full end to end Annual Billing testing is a key Service requirement as well as meeting live annual billing deadlines. The initial Service may be extended to other documents issued by City Revenues such as Commercial Rents and Sundry Debts at the request of the City Revenues Management Team during the length of the Contract. The Service will also include printing and dispatch of one-off or mail merge personalised documents using a Hybrid Mail solution. The Service required a robust daily document control and balancing process including dispatch to Postal Provider is essential to allow an audit trail for recovery processes. This procurement will be a one (1) stage Open procedure. The description of the requirements for the Revenues Print and Mailing Service is set out in the procurement documents, particularly the specification — available from: https://www.capitalesourcing.com The duration of the contract is five (5) years, with the option to extend up to two (2) further years in annual increments. The Contract is intended to commence 1st October 2021 to 31st September 2026. The estimated total value of the contract is also stated in II.1.5) and II.2.6) of this notice and is for the entire duration, i.e. including the optional extensions. Organisations should be aware that due to the contract value (of the Service), any contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their tender, where appropriate.

Renewal Options

This will be upon expiry of the contract and subject to internal approvals

CPV Codes

• 79800000 - Printing and related services
• 64110000 - Postal services

Indicators

• Variant bids may be considered.
• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** This procurement process is being undertaken using the electronic tendering system 'CapitaleSourcing' (url:www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free. This is a one stage procurement process (Open Procedure); therefore, suppliers will need to register an interest on the system and submit a tender submission no later than 12.00 on 06.04.2021 in order to participate and registration is free. Tender submissions cannot be uploaded after the return deadline. The estimated value given at II.2.6) is for the full duration of the contract, which is up to seven (7) years in total. The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the contract or to award only part of the opportunity described in this notice.If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators. Any questions relating to this procurement must be made via the correspondence area in the Capital eSourcing system.