Document Storage, Records Management and Integrated Solutions

A Tender Notice
by NHS SHARED BUSINESS SERVICES

Source
Find a Tender
Type
Framework (Services)
Duration
4 year
Value
200M
Sector
BUSINESS
Published
22 Mar 2021
Delivery
To 19 Apr 2025 (est.)
Deadline
19 Apr 2021 11:00

Concepts

Location

M50 2UW

Geochart for 2 buyers and 0 suppliers

2 buyers

Description

NHS SBS is looking to implement a Framework for the provision of Document Storage, Records Management and Integrated Solutions including; Lot 1: Records Management, Lot 2: Human Tissue Storage, Lot 3: Scanning and Digitisation, Lot 4: Electronic Document Records Management Systems (EDRMS), Lot 5: One Stop Shop, Lot 6: BSW STP,

Lot Division

1 Records Management

Lot 1: Records Management, will include but not limited to: • Document Storage • Collections and Archiving • Retrievals and Deliveries • Records Disposal and Destruction • Transportation • Audit • Transitional Support/Services
2 Human Tissue Storage

Lot 2 Human Tissue Storage, will include but not limited to: • Storage • Retrievals and Deliveries • Human Tissue Storage • Destruction
3 Scanning & Digitalisation

Lot 3 Scanning and Digitisation, will include but not limited to: • Business Process and Content Management Systems (NON-CORE) • Scanning • Archiving • Retrievals • Records Disposal and Destruction
4 Electronic Document Records Management System (EDM/EDRMS)

Lot 4 Electronic Document Records Management Systems (EDM/EDRMS), will include but not limited to: • Business Process and Content Management Systems (NON-CORE) • Electronic Document Records Management System
5 One Stop Shop

Lot 5 One Stop Shop; A Provision of a Fully Managed Service / ‘One Stop Shop’ covering all Records Management, Scanning, Electronic Records Document Management System and Digitisation modes as required by Approved Organisations. • Covering Lots 1, 2, 3 and 4 as a total package/requirement
6 BSW STP (Bath and North East Somerset, Swindon and Wiltshire STP)

BSW STP (Bath and North East Somerset, Swindon and Wiltshire STP) Lot: The BSW STP offer to market the entire portfolio of records management requirements with firm commitments from 4 Authorities (with scope for additional Authorities to join during the course of the contract). In order to support the national move towards digital records management and the reduction of paper files the contract is constructed to, where appropriate to do so, combine physical records management and future scanning requirements. The Lot will include, but not limited to: • Document Storage • Retrieval and Delivery • Collection and Re-Store • Destruction • Transition Support/Services • Scanning and Digitisation

CPV Codes

  • 79996100 - Records management
  • 30193700 - File storage box
  • 30234000 - Storage media
  • 48311100 - Document management system
  • 63120000 - Storage and warehousing services
  • 63121100 - Storage services
  • 72312200 - Optical character recognition services
  • 72313000 - Data capture services
  • 72317000 - Data storage services
  • 79995100 - Archiving services
  • 79999100 - Scanning services
  • 92512000 - Archive services
  • 92512100 - Archive destruction services

Indicators

  • Bids should cover one or more lots.
  • Bids should cover the whole contract.
  • Professional qualifications are sought.
  • Award on basis of price and quality.

Other Information

 The duration referenced in Section II.2.7 is for the placing of orders. The value provided in Section II.1.5 is only an estimate. We cannot guarantee to successful suppliers any business through this framework agreement. Spend and volumes may vary throughout the life of the framework agreement from the anticipated levels given in this notice. The Framework will be for the benefit, and on behalf, of public sector bodies, details of such bodies can be accessed at: https://www.sbs.nhs.uk/proc-framework-agreements-support In addition, if provided for in the contract documents, NHS SBS may extend the scope and benefit of the Framework Agreement to private sector bodies, subject to the approval of NHS SBS. Whilst NHS SBS is not required by procurement legislation to do so, it has extended the principles of public procurement rules to provide its private sector customers with the best value and open and transparent procurement procedures. The envisaged maximum number of participants to the framework agreement, stated in IV.1.3 is an estimate and is subject to change

Reference

Domains