Tender for the Provision of a Schools Management Information System

Concepts

• educational software
• aet
• provision of a schools management information system
• special schools
• schools management information system
• current mis systems
• programme management
• multi academy trust comprising
• software programming
• software development

Location

North East England: the trust head office is in London and our 57 current academies are spread across England and Wales

Description

AET is a multi academy trust comprising of 57 academies with a mixture of primary, secondary and special schools. We are seeking a supplier to provide a hosted cloud based Schools Management Information System for all our academies. The MIS will be accessed over the internet and hosted in the cloud with the service provider providing the hosting, MIS solution, helpdesk support and maintenance. The successful tenderer will be required to undertake the implementation of the new solution to all 57 academies plus our head office team prior to the system going live as the sole solution within the trust from 1 April 2022. Full tender documentation including specification can be downloaded from www.mytenders.co.uk at no cost.

Total Quantity or Scope

The Trust is seeking to procure a software as a service based Schools Management Information System for our current 57 academies. Our total number of academies comprises of primary, secondary and special schools and we are looking to procure a single MIS solution for all academies along with use at our head office by our Business Intelligence team. The product must be capable of supporting the operational, educational and administrative needs of our academies across the three phases of the education sector in a single solution. The successful supplier will be responsible for the implementation of the system in the 6 month period prior to the go live date of this contract (from September 2021 to 31 March 2022) including but not limited to the migration of data from our current MIS systems including all historical pupil data, training, programme management, configuration, integration with third party software and the Trust's Data Lake, customisation, support and documentation as well as for all the provision of all services during the duration of the contract including but not limited to hosting, software, helpdesk support, product development in line with Trust and regulatory requirements and ongoing training. A detailed specification is included within the tender documentation. A supplier briefing event is to be held on 7 May 2021 from 12.30 BST and details are included within the tender documentation. This event will be held virtually and recorded and made available to all tenderers after the event.

Renewal Options

The contract is initially for a period of 3 years from 1 April 2022 with the option to extend for up to a further 2 years on either a 1+1 year basis or a 2 year basis

CPV Codes

• 72212190 - Educational software development services
• 72200000 - Software programming and consultancy services
• 72300000 - Data services
• 72600000 - Computer support and consultancy services
• 80100000 - Primary education services
• 80200000 - Secondary education services
• 80340000 - Special education services

Indicators

• This is a recurring contract.
• Renewals are available.
• Professional qualifications are sought.
• Staff qualifications are relevant.

Other Information

Perspective bidders are invited to a Supplier Briefing Event on 7 May 2021 commencing at 12.30pm BST. This event will be held virtually and further details are within the tender documentation. ** PREVIEW NOTICE, please check Find a Tender for full details. ** NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=222649. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:222649)