External Audit Services Tender

Concepts

• accounting and auditing
• belfast
• bhc
• external audit services tender
• provision of external audit
• submission of an audit planning report
• statutory audit of the group
• professional services provider
• audit
• scope of services

Location

Harbour Office, Corporation Square, Belfast

Description

Belfast Harbour Commissioners (BHC) is seeking to enter into a contract with a suitably qualified and experienced professional services provider for the provision of external audit and related services. It is currently anticipated that any contract entered into by BHC will be for an initial 3 year period. BHC shall have the option, acting at its discretion, to extend the contract on 7 subsequent occasions of 12 months each time, up to a maximum total period of 10 years. The value provided below therefore represents the best estimated total value for the entire potential contract duration. Further information regarding the scope of services required is set out in the procurement documentation.

Total Quantity or Scope

BHC has a requirement for the provision of external audit and related services. The services required comprise: • The statutory audit of the group financial statements of BHC . • The statutory audit of the financial statements of City Quays Hotel Ltd (100% owned by BHC) . • Attendance at any Audit and Risk committee meetings (normally three per annum) and ad hoc meetings as required. • The submission of an audit planning report to the Audit and Risk Committee in advance of each accounting year end. The accounting year end is the 31 December of each year (the "Accounting Year End"). • The submission of a report on the audit to the Audit and Risk Committee in line with the required timescales; usually within three months after the Accounting Year End. • Liaison and coordination with tax advisors and internal auditors as required and to ensure a full exchange of information. • Agreed Upon Procedures in relation to the provision of film studio income certificate. Additional information: The costs of responding to this notice and participation in the process shall be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into.

Renewal Options

It is currently anticipated that any contract entered into by BHC will be for an initial 3 year period. BHC shall have the option, acting at its discretion, to extend the contract on 7 subsequent occasions of 12 months each time, up to a maximum total period of 10 years.

CPV Codes

• 79210000 - Accounting and auditing services

Indicators

• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are available.
• Staff qualifications are relevant.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** This process is being conducted competitively in accordance with the Utilities Contracts Regulations 2016 (as amended). The procedure to be followed for this procurement is the Negotiated Procedure with prior call for competition (Regulation 47). Bidders who wish to participate in this procurement are required to provide details of their contact point, together with email address and telephone number upon downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties. Subject to a sufficient number of compliant responses being received, BHC intends (according to the process described in the PQQ) to invite a maximum of the three (3) highest scoring bidders, following evaluation of PQQ responses, to the invitation to negotiate stage of this process, provided that BHC, acting at its discretion, reserves the right to invite less than three (3) bidders to negotiate. Where there is a tie for third place, all bidders in third place will be invited to negotiate. For the purposes of this exercise, a tie for third place is deemed to occur where two or more bidders have identical scores.