Tender 02/2021 - Appointment of Electrical Contractor to carry out General Electrical Maintenance, Repair and Minor Electrical Works

Concepts

• repair and maintenance
• newry
• mourne and down district council
• appointment of electrical contractor
• electrical maintenance facilities management contract
• minor electrical works
• miscellaneous repair
• general electrical maintenance
• national inspection council for electrical installation contracting
• general electrical maintenance tasks

Location

Within the geographical area of Newry, Mourne & Down District Council

Description

Newry, Mourne and Down District Council (the Council) wish to engage a suitable and experienced electrical contractor for the provision of a 3-year electrical maintenance facilities management contract for all Council properties across the district. The contract has two distinct work streams. Firstly, there will be day to day general electrical maintenance tasks, and secondly there will be a requirement to undertake minor electrical works projects. General electrical maintenance tasks will be the bulk of the contract both in terms of the number of work requests, time commitment and overall cost of the contract. Work requests will be undertaken during normal working hours (Monday to Friday 8am to 5pm) but there will be occasions when work must take place outside these hours due to operational needs. Typical day to day general electrical maintenance tasks include lighting repairs (internal and external), checking faulty electric sockets or damaged sockets. An example of a minor electrical works projects would be the installation of a mini-pillar. The expected annual spend on the contract is £150,000 with two thirds of this spend expected to be on general maintenance tasks. As part of the general electrical maintenance tasks the appointed Contractor will be required to meet key performance indicators concerning response times to requests and they must also provide an out of hours emergency response service. The appointed Contractor will be a National Inspection Council for Electrical Installation Contracting (NICEIC) Approved Electrical Contractor and they must operate a Licence to Practice system. They will be able to demonstrate that they have delivered similar contracts in the past five years.

Total Quantity or Scope

• The Council has 184 buildings to maintain, all of which have electrical services requiring competent electrical maintenance to ensure the buildings remain electrically functional and safe. In addition, it has many electrical services to maintain outside buildings, external street lighting, cameras, external electrical gates etc. • The contract will be awarded for an initial one-year period with the possibility of extension for a further two one-year extension periods subject to budget availability and continual acceptable performance by the Contractor. • It is anticipated that an available budget of £150,000 ex. VAT will be available to undertake the task for this tender per annum, i.e. £450,000 in total. • Where an individual work request under this contract is expected to exceed £5,000 the Council may tender for this work separately. • The rates quoted for all labour categories and all equipment costs in the pricing submission are the rates that the Contractor will invoice the Council for Year 1 of the contract. • After the initial one-year period, should the Council choose to extend the contract, the tendered prices, as submitted in the pricing document will be adjusted annually, at the time of review, based on the Consumer Prices Index (CPI) 12-month rate as published by the Office for National Statistics (ONS). • The cost of all electrical components (see Section 5 of Pricing Document) used by the Contractor during contract shall be itemised on invoices and costed at market value at the time of work being completed. • Payments will be made based on monthly invoices issued and subject to works being agreed prior to completion and completed in accordance with the specification.

Renewal Options

Refer to documentation

CPV Codes

• 50800000 - Miscellaneous repair and maintenance services
• 50700000 - Repair and maintenance services of building installations

Indicators

• This is a recurring contract.
• Options are available.
• Renewals are not available.
• Professional qualifications are sought.

Other Information

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