Supply of Archival Boxboard

Concepts

• edinburgh
• hand-made paper or paperboard
• library’ and national records of scotland
• national library of scotland
• supply of archival boxboard
• production of archival boxes
• archival collections
• care of archive
• delivery of archival boxboard
• archival boxes

Location

National Library of Scotland, 4 Bankhead Medway, Edinburgh, EH11 4BY

Description

The National Library of Scotland ‘the Library’ and National Records of Scotland ‘NRS’ both use KasemakeCAD box making machines for the production of archival boxes. The Library also uses a Global RBC70 die-cutting machine. Both organisations require a call-off contract for supply and delivery of archival boxboard and associated services as detailed in full below. This contract will replace the current contract that is due to end in January 2022.

Total Quantity or Scope

The Library and NRS both contribute to the effective administration of Scotland by collecting, holding, preserving and archiving certain public records and by making them available in accordance with their statutory and other functions. Both Organisations require archival folding board (board) for use on CAD box-making machines and die cutting machines to produce archival boxes. The archival boxes will provide a micro-environment for archival collections including books, papers and photographs, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents and BS 4971:2017 Conservation and care of archive and library collections.

Renewal Options

The contract award will be for a minimum of two (2) years and may be extended year on year up to a maximum of four (4) by mutual agreement and subject to satisfactory performance.

Award Criteria

CPV Codes

• 22992000 - Hand-made paper or paperboard
• 22993100 - Photosensitive paper or paperboard
• 22993200 - Heat-sensitive paper or paperboard
• 22993400 - Corrugated paper or paperboard
• 22993300 - Thermographic paper or paperboard

Indicators

• An E-Catalogue is required.
• Bids should cover the whole contract.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Award on basis of price.

Other Information

The SPD module scoring methodology and minimum mandatory requirements is detailed at sections 10 & 11 of the Contract Notice Instruction and Guidance Document. To safequard the effective delivery of the contract , the Library will require any key subcontractors proposed to be used for the delivery of the contract to complete sections A and B of Part II and Part III only of the SPD (S) Contract Award criteria will be made available along with the ITT and Schedules to tender to the successful Bidders. The Library is not bound to accept the lowest price or any tendered submission. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=665778. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Bidders will be expected to submit community benefit proposals including Fair Work Practices as part of their tendered submission that are proportionate and relevant to the scope of services. (SC Ref:665778) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=665778