Hybrid Mail Services 2021

Concepts

• hybrid mail services
• bath
• post and telecoms
• service runs
• additional service uptake
• ad hoc mail volumes
• banes hybrid mail
• provision of hybrid mail services
• bulk mail
• number of council departments

Location

Bath and North East Somerset, North Somerset and South Gloucestershire:

Description

The Council wishes to establish a single provider Contract for the provision of Hybrid Mail Services. The Council is managing this procurement in line with the Public Contracts Regulations 2015. The procurement process to be used is the Competition with Negotiation pursuant to Regulation 30 of the Regulations. https://www.legislation.gov.uk/uksi/2015/102/regulation/30/made The Council is procuring the Contract as a central purchasing body for itself 1.2 Background The Council implemented a hybrid mail services in 2018 and has worked with the existing supplier to develop those services over recent years. The service runs generally successfully for a number of council departments, although it falls short of the Council’s aspirations. Approximate volumes for the most recent financial year were as follows: • Total documents sent via BANES hybrid mail = 585,000 • Of this total, Ad hoc mail volumes are approximately 85,000 and Bulk Mail makes up the remaining 400,000 The estimated annual expenditure of the future contract is likely to be in the range of £250,000 - £300,000, although the actual contract value will be dependent on additional service uptake, the drive for process efficiencies and potential digital delivery.

Total Quantity or Scope

• Total documents sent via BANES hybrid mail = 585,000 • Of this total, Ad hoc mail volumes are approximately 85,000 and Bulk Mail makes up the remaining 400,000

CPV Codes

• 64000000 - Postal and telecommunications services
• 64100000 - Post and courier services

Indicators

• This is a recurring contract.
• Renewals are not available.

Other Information

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