PolyMAT Payroll and HR system Tender 2021

Concepts

• polymat
• education and training
• current payroll services
• polymat payroll
• economical payroll service
• house payroll service
• external payroll service
• appropriate software system
• comprehensive payroll service
• hr system tender

Location

Description

PolyMAT has been a multi academy trust since 1 August 2014 and comprises of two schools'; Woolwich Polytechnic School for Boys, co-educational at Post 16. There are currently just over 1,500 students on roll, and Woolwich Polytechnic School for Girls, currently in its third year of providing education to the girls in Thamesmead. This school will have 1,200 students on roll when it is full. We currently employee 250 across both schools but this is expected to rise to 350 when the school is full (year 2 of the contract). The Trust has plans to expand further in the future and any tender submission must demonstrate the ability to support the growth strategy of the MAT. We are looking to change our current payroll services from 1st April 2022 and want to put in place the most efficient and economical payroll service possible. The Trustees are therefore considering two options and suppliers are asked to provide a price for each option: • Option 1 - An in house payroll service using an appropriate software system that can perform the functions detailed in section 1 of the tender specification. • Option 2 - A fully managed external payroll service that can provide a comprehensive payroll service and offer value for money. This option covers both section 1 & 2 of the tender specification.

CPV Codes

• 80000000 - Education and training services

Indicators

• Contract is suitable for SMEs.
• Contract is suitable for VCOs.

Other Information

The system also needs to provide the required HR functions as specified in section 1. Please note that all HR administration is currently performed in house and will continue to do so, the managed service in option 2 should cover payroll only. All tenderers should also complete Section 3 of the tender specification that covers general information and other requirements. The contract will commence on 1 April 2022 for a duration of 3 years, with the option of a one year extension at the discretion of the Trust. For additional information about the Trust and its schools please visit our websites Completed tender submissions should be submitted via email to: Amanda Peters apeters@woolwichpoly.co.uk Tender details and specification PolyMAT payroll & HR system tender specification.docx