Supply and Delivery of Ice Cream Products for BCP Council

A Tender Notice
by BOURNEMOUTH, CHRISTCHURCH AND POOLE COUNCIL

Source
Find a Tender
Type
Contract (Goods)
Duration
3 year
Value
£350K-£2M
Sector
FACILITY
Published
11 Oct 2021
Delivery
01 Mar 2022 to 28 Feb 2025
Deadline
08 Nov 2021 14:00

Concepts

Location

Dorset and Somerset:

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

The Council seeks supplier(s) for the supply and delivery of ice cream products in Bournemouth, Christchurch and Poole. The tender is divided into two lots, one for impulse ice cream and the other for scoop ice cream and accessories. Bidders are able to Bid for a single lot or both lots. The Council currently has 20 trading outlets along the seafront which the supplier(s) will be required to supply as well as five park cafés, two museums, a country park and a visitor centre. The Council reserves the right to ask the supplier(s) to supply further units and the Council reserves the right to close sites as well as move sites to new locations. The estimated value of the contract including any possible extensions is up to £2,500,000. However, Bidders should note that the spend per annum for each Lot is currently at the below levels: • Lot 1 – Impulse Ice Cream – Approximate spend £90,000 per annum • Lot 2 – Scoop Ice Cream and Accessories – Approximate spend £260,000 per annum However, to allow for potential increase in spend, the contract value has been set at up for £500,000 per annum. BCP Council does not guarantee any volume of supply during the term of the contract. The volume of supply is dependent on the number of operating units and demand. The demand is strongly led by the season, weather, school holidays as well as events such as the Bournemouth Air Show.

Lot Division

1 Impulse Ice Cream
  • Value: £90K

For Lot 1, the Council seeks a supplier for the supply and delivery of impulse ice cream products throughout Bournemouth, Christchurch and Poole. The Supplier must provide a range of at least 10 impulse products for each site to include cones, choc bars, lollies and push ups incorporating a kids range. The impulse ice cream to be supplied should have good brand awareness to maximise sales at BCP Council catering sites. The Supplier will be required to supply free on loan refrigeration equipment for all of the sites which sell Impulse ice cream. This equipment remains in the ownership of the Supplier throughout the contract period and will be maintained and serviced by the Supplier at no cost to BCP Council. The Supplier will be required to deliver and install freezers prior to the start of the contract, working with the Council to ensure that sites are out of action for the minimum time possible. The Supplier is required to ensure that refrigeration equipment is installed and operational on all sites ready for the contract start date. The Supplier will also be required to provide six free on loan kiosks for along the seafront for the duration of the contract. The kiosks will need to be equivalent to those pictured in the procurement documentation.
2 Scoop Ice Cream
  • Value: £260K

For Lot 2, the Council seeks a supplier for the supply and delivery of scoop ice cream products throughout Bournemouth, Christchurch and Poole. The Council requires a supplier that can provide a range of at least 22 scoop ice cream flavours in minimum 4 litre tubs, accessories, individual pots of ice cream as well as ice cream for dogs. The scoop ice cream to be supplied should be an ice cream that will add value to the experience of customers to BCP Council catering outlets with a preference for scoop ice creams that are not readily available in retail outlets and reflect the local area. The Council also requires Bidders to submit pricing for soft mix ice cream within the pricing evaluation for Lot 2 with the option to buy soft mix ice cream through this Lot. The Supplier will be required to supply free on loan refrigeration equipment for all of the sites which sell Scoop ice cream. Please note that this quantity may increase prior to or during the term of the contract. This equipment remains in the ownership of the Supplier throughout the contract period and will be maintained and serviced by the Supplier at no cost to BCP Council. The Supplier will be required to deliver and install freezers at the start of the contract, working with the Council to ensure that sites are out of action for the minimum time possible. The Supplier is required to ensure that refrigeration equipment is installed and operational on all sites ready for the contract start date.

Renewal Options

The contract will be for three years with the option to extend annually for a further two years (3+1+1). Therefore, if all extensions were taken the full length of the contract would be for five years. The start date of the contract is 1 March 2022.

Award Criteria

Quality 60
price 40

CPV Codes

  • 15000000 - Food, beverages, tobacco and related products
  • 39222000 - Catering supplies
  • 39310000 - Catering equipment
  • 50883000 - Repair and maintenance services of catering equipment

Indicators

  • This is a one-off contract (no recurrence)
  • Options are available.
  • Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Tender submissions must be by way of completion and submission of the Standard Selection Questionnaire (in accordance with the requirements set out in the Standard Selection Questionnaire) and tender by the date and time specified in Section IV.2.2.). The Council reserves the right not to accept tender submissions that are received after the deadline. Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid technical difficulties with the electronic system that may occur due to the high volumes of traffic attempting to submit applications on the same date and time.

Reference

Domains