Coastal Engineering Minor Works Framework Agreement: Southern Coastal Group and SCOPAC (Southern England)

A Tender Notice
by PORTSMOUTH CITY COUNCIL

Source
Find a Tender
Type
Framework (Works)
Duration
4 year
Value
£9M
Sector
CONSTRUCTION
Published
12 Oct 2021
Delivery
To 22 Oct 2025 (est.)
Deadline
12 Nov 2021 14:00

Concepts

Location

Brighton and Hove: The framework will be available to all SCG and SCOPAC members, including any future iterations of these groups which may include for changes in existing member status and / or addition of new members over the term of the framework agreement. The current list of SCG & SCOPAC local authority and Harbour Authority members includes: • Bournemouth, Christchurch and Poole Council • Chichester District Council • Dorset Council • Eastleigh Borough Council • Fareham Borough Council • Gosport Borough Council • Hampshire County Council • Havant Borough Council • Isle of Wight Council • New Forest District Council • Portsmouth City Council • Southampton City Council • Chichester Harbour Conservancy • Langstone Harbour Board • Poole Harbour Commissioners • Yarmouth Harbour Commissioners All of the above members support the establishment of the framework agreement and have expressed interest in using the agreement once operational. However, no guarantees on usage and demand can be made.

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

Portsmouth City Council ('the council') on behalf of the Southern Coastal Group (SCG) and SCOPAC (the Regional Coastal Group for central southern England), is inviting expressions of interest from suitably qualified contractors for inclusion onto a multi-contractor Coastal Engineering Minor Works Framework Agreement. The Council is aiming to commence the framework on 4th April 2022 and will run for a period of four years. The framework will comprise of 2 lots. Lot 1 is concerned with the provision of General Coastal Civil Engineering Works and Lot 2 is concerned with the provision of Specialist Beach Management Works. Contractors may apply in respect of 1 or both lots. Each framework lot will be made up of a primary tier of 4 contractors and a secondary tier of 2-3 contractors. The secondary tier will primarily be used on a contingency resource basis. The framework will be available to all current and future SCG and SCOPAC members who are classified as Contacting Authorities. In addition, the framework will also be accessible to all contracting authorities situated within the counties of Hampshire, Dorset, West Sussex, East Sussex, Isle of Wight, Kent, Somerset and Wiltshire. The value of the framework across both lots is estimated to be in the region of £6million over four years. Based upon previous demand information it is likely that 70% of the estimated value will be procured via Lot 1 and 30% via Lot 2, however this may change significantly year on year due to the dynamic nature of the coastal environment. This is based on the known requirements of SCG and SCOPAC members. In the event of further schemes or take up by other authorities across Southern England, the total value of the framework could increase to £9million. The average value of works called off via the framework for both Lots by SCG and SCOPAC is likely to range from £20k to £150k. However, there is also likely to be commissions below £20k and on occasion in excess of £500k, although no upper or lower value constraints shall apply. The framework agreement will be let using the NEC4 Framework Agreement terms. Once established, contracting authorities will have a variety of call-off mechanisms and contracting options available for use which include for both mini-competition and direct award options. Call-off contracts will be let using either the NEC4 PSC or TSC in either the long or short form and with the choice of all options as proportionate and relevant to the services which are being commissioned. Low value, non-complex works may also be awarded via the standard purchase order terms of the particular contracting authority commissioning the works. The framework will be established using the Restricted Procedure as set out within the Public Contracts Regulations (2015).

Lot Division

1 General Coastal Civil Engineering Works
  • Value: £6M

All contractors must have the ability to provide comprehensive coastal engineering services as required. A non-exhaustive list of the core services for lot 1 that may be sourced via the framework agreement are stated below: Core - Lot 1 (General Coastal Civil Engineering Works) • Drainage infrastructure. • Earth and flood embankments • Flood gates, boards and demountable defences. • Heritage works • H&S issues and emergency works response. • Incidental beach management works. • Marine and harbour works • Piling works • Precast and insitu concrete works • Rock works • Slipways, promenades, steps and access ramps. • Timber groyne & revetment works. Additional information: Once established, contracting authorities will have a variety of call-off mechanisms and contracting options available for use which include for both mini-competition and direct award options. These will include: Mini Competition • Mini-competition amongst all Primary Tier Contractors. • Mini-competition may also include for Secondary Tier Contractors in the following situations - capacity / performance issues with Primary Tier Contractors on a contingency basis, specialist works requirements, higher / lower value works, geographical considerations, in term re-tiering mini-competitions. • Mini-competitions may also be undertaken either via an individual Lot or across both in order establish additional Lots and Sub-Lots via the framework agreement for specialist work types, high / low works values, geographical locations, alternative contracting strategies. Direct Award • On a ranked basis - call-off contracts will be awarded to the highest ranked contractor. Where the highest ranked contractor does not have the required capacity or there are performance issues, the second ranked contractor will be approached, and so on. • On a work development basis - in the event that any framework contractor has delivered an initial phase of related works, either via this framework agreement or via another contracting route, future phases may be awarded via direct award to the same contractor. • On a repeat specialist work basis - where SCG or SCOPAC requirements are very similar to specialist works already delivered by a contractor for the contracting authority making the award or for work undertaken for any other UK contracting authority let either via this framework agreement or another contracting route, a direct award may be made using this framework to the same contractor.
2 Specialist Beach Management Works
  • Value: £3M

All contractors must have the ability to provide comprehensive coastal engineering services as required for each lot. A non-exhaustive list of the core services for lot 2 that may be sourced via the framework agreement are stated below: Core - Lot 2 (Specialist Beach Management Works) • Beach management works. • Excavation, haulage, deposition, profiling and screening of beach material. • Ground works associated with flood and coastal risk management. • H&S issues and emergency works response. • Incidental general coastal civil engineering works. • Land based importing of suitable beach material from external sources. • Slipways, promenades, steps and access ramps. Additional information: Once established, contracting authorities will have a variety of call-off mechanisms and contracting options available for use which include for both mini-competition and direct award options. These will include: Mini Competition • Mini-competition amongst all Primary Tier Contractors. • Mini-competition may also include for Secondary Tier Contractors in the following situations - capacity / performance issues with Primary Tier Contractors on a contingency basis, specialist works requirements, higher / lower value works, geographical considerations, in term re-tiering mini-competitions. • Mini-competitions may also be undertaken either via an individual Lot or across both in order establish additional Lots and Sub-Lots via the framework agreement for specialist work types, high / low works values, geographical locations, alternative contracting strategies. Direct Award • On a ranked basis - call-off contracts will be awarded to the highest ranked contractor. Where the highest ranked contractor does not have the required capacity or there are performance issues, the second ranked contractor will be approached, and so on. • On a work development basis - in the event that any framework contractor has delivered an initial phase of related works, either via this framework agreement or via another contracting route, future phases may be awarded via direct award to the same contractor. • On a repeat specialist work basis - where SCG or SCOPAC requirements are very similar to specialist works already delivered by a contractor for the contracting authority making the award or for work undertaken for any other UK contracting authority let either via this framework agreement or another contracting route, a direct award may be made using this framework to the same contractor.

CPV Codes

  • 45240000 - Construction work for water projects
  • 45241000 - Harbour construction works
  • 45242110 - Launchway construction work
  • 45243000 - Coastal-defence works
  • 45244000 - Marine construction works
  • 45246000 - River regulation and flood control works
  • 45247000 - Construction work for dams, canals, irrigation channels and aqueducts
  • 45252124 - Dredging and pumping works
  • 45112320 - Land-reclamation work
  • 45112360 - Land rehabilitation work
  • 45112400 - Excavating work
  • 45112500 - Earthmoving work

Indicators

  • Restrictions apply to the lot award allocation.
  • Variant bids may be considered.
  • This is a recurring contract.
  • Professional qualifications are sought.

Other Information

The council anticipates shortlisting 6-7 contractors for each lot from assessment of returned Supplier Selection Questionnaire submissions who will then be invited to tender. The procurement procedure will be run in accordance with the following summary programme: Bidders Briefing via Teams 21/10/21 10:00 - 11:00 Deadline for SSQ clarification 28/10/21 SSQ return deadline 12/11/21 14:00 Issue ITT (For Civils Works lot 1) 06/12/21 Deadline for ITT 20/01/22 Notification of award & standstill 21/02/22 Award 03/03/22 Issue ITT (for Beach Works lot 2) 13/12/21 Deadline for ITT 27/01/22 Notification of award 28/02/22 Award 10/03/22 Framework commencement 04/04/22 Application is via submission of completed Supplier Selection Questionnaire and associated documentation by 11th November 2021 14:00 via the Council's e-sourcing system InTend will be used to administrate the procurement process and is accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/home. ** PREVIEW NOTICE, please check Find a Tender for full details. **

Reference

Domains