HCC 12/2021 PPME – Procurement of a Housing Management

Concepts

• hertford
• residential property
• hertfordshire county council
• property management
• procurement of a housing management
• staff housing pool
• p p m e
• properties.the council
• shire county
• residents.the council

Location

Hertfordshire

Description

Hertfordshire County Council (the ‘Council’) is carrying out Pre-Procurement Market Engagement (‘P P M E’) in relation to the procurement of a single service Provider to manage terms of the leases for various properties.The Council will consider the feedback received to help inform the Council’s options and further decision making. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and the Council is not committing, at this stage, to carrying out such a process. Participation or non-participation in the P P M E shall not prevent any supplier participating in a potential future procurement, nor is it intended that any information supplied as part of the P P M E shall place any supplier at an advantage in a potential procurement process. Participation in the P P M E will be at each organisation’s own cost. No expense in responding to this PPME will be reimbursed by the Council.

Total Quantity or Scope

Hertfordshire County Council (the Council) is a large shire county in the south-east of England with a population of 1.2 million. Hertfordshire is a two-tier authority with 10 district and borough councils providing complementary local services to residents.The Council provides social care for adults and children, schools and education, public libraries, public health (since April 2013), highway and road maintenance, environmental services, trading standards and household waste sites as well as a fire and rescue service.The Council owns several properties which are used to provide specialist supported accommodation for adults with learning disabilities, autism, physical and sensory disabilities, and mental health conditions. These properties are very varied in nature and whilst some are conventional housing (a single dwelling let to a single household) a significant number are not.The two groups in scope for this procurement consist of the following:Group 1: Learning Disability Supported Living (approximately 46 properties) and Mental Health Supported (4 properties). These properties are used to provide specialist supported accommodation for adults with learning disabilities, autism, physical and sensory disabilities, and mental health conditions. They vary from small dwellings occupied by a single individual to larger multi bedroom hostel type schemes. All occupiers are on assured short hold tenancies (A S T’s). Group 2: A staff housing pool (30 properties) which are let to staff on A S T’sThe requirement has two aspects, the first being to manage terms of the leases for the above properties. The second is to provide full repairs and maintenance provision and collect the rental income and engage with the Council on the long-term future of these propertiesFor supported housing properties, care provision will not be part of this P P M EThe indicative timetable is P P M E Project Published to In-Tend & P I N Published to FTS Wednesday 1st December 2021Deadline for Queries/ Clarifications Wednesday 8th December 2021Receipt of Expressions of Interest / Return of Supplier Questionnaires Wednesday 15th December 2021P P M E Analysis Commences 16th December 2021Individual Supplier Meetings Tuesday 11th January 2022P P M E Analysis Concludes 31st January 2022It is anticipated that any procurement process resulting from this P P M E will have a contract that will commence on December 2022 and may potentially have a four year duration.

CPV Codes

• 70331000 - Residential property services
• 70330000 - Property management services of real estate on a fee or contract basis

Indicators

Other Information

To access the P P M E documentation please visit www.supplyhertfordshire.uk and follow the on-screen guidance.To participate in this P P M E, organisations must submit their completed Supplier Questionnaire, together with any supporting documents, through the In-Tend system by the return deadline of 12.00 Noon Wednesday 15th December 2021.Please make sure that you have submitted your Supplier Questionnaire following the instructions above. The Council will not be held accountable for any errors made by an organisation in submitting their Supplier Questionnaire.