The provision of Electronic Signing Software

Concepts

• birmingham
• document management system
• wmca
• provision of electronic signing software
• electronic signatures
• west midlands
• west midlands combined authority
• initial user training
• wmca teams
• pricing form

Location

Description

The West Midlands Combined Authority (WMCA) is looking to appoint a supplier to provide a solution for legally capturing electronic signatures on its contracts, letters and for other requirements. Bidders are asked to complete a pricing form based on providing costs for 0-10, 11-20, 21-30, 31-40, 41-50 and 50+ licences per annum for completion of different types of documents. It is envisaged that 38 licences will be required initially across the WMCA teams listed below but final numbers will be dependent on costs and availability of budget: Governance - 1 off Procurement - 20 off Legal - 7 off Finance - 5 off Digital & Data - 5 off The WMCA requires an initial contract period of 12 months with an option to extend for an additional 1 + 1 years. Initial User training will be required and a maximum 24hr response time for queries.

CPV Codes

• 48311100 - Document management system

Indicators

• Contract is suitable for SMEs.
• Contract is suitable for VCOs.

Other Information

The WMCA is a Public Authority so any bidder will have to be able to demonstrate significant relevant data protection / cyber-security credentials such as ISO/IEC 27701:2013 accreditation. Bidders will need to hold appropriate levels of cyber security insurance cover to indemnify the WMCA should we be subjected to proceedings from the Information Commissioner's Office or a claim for damages resulting from a supplier breach. The internal governance is in place to sign electronically and contracts can be signed by one authorised signatory by manuscript or electronic methods. For documents that are required to be executed as a Deed, there is a requirement for either a manuscript seal and an authorised signatory or for two authorised signatories by electronic means. This Request for Quotation is being evaluated on the basis of 60/40 price/quality and the closing date for submissions is 1200 on Friday 25th March 2022. If you have any clarification questions the deadline for submitting them is 1200 on Monday 21st March 2022. In order to access the documents and submit a bid please do so through BravoSolution, the WMCA's e-tendering portal (https://wmca.bravosolution.co.uk). The tender reference is itt_1054 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.