Culture Camps

Concepts

• maidstone
• event services
• kent county council
• culture camps
• cultural event organisation
• culture camp model
• experienced cultural organisations
• cultural experiences
• culture camp
• cultural venue

Location

Description

Kent County Council (the Council) is the largest local authority in England covering an area of 3,500 square kilometres. It has an annual expenditure of over £1bn on goods and services and a population of 1.6m. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with the NHS Kent and Medway Clinical Commissioning Group, 12 district councils, and 289 parish/town councils. The Council consists of four directorates: • Adult Social Core and Health • Children, Young People and Education • Growth, Environment and Transport • Strategic and Corporate Services The Covid-19 pandemic has significantly affected children and young people, and it is recognised nationally and internationally that children and young people have sacrificed more than most over the course of the pandemic. It is therefore vital that we support this cohort of the Kent population to reconnect with the things they have missed over the past year. Reconnect is an ambitious whole County collaboration of initiatives to engage, inspire and reconnect children and young people to everything they have missed during the pandemic. The programme will focus on the following five themes: • Learning missed. • Health and happiness • Friends, family and community • Sports, activities and the outdoors • Economic wellbeing. Bidders may propose alternative solutions to meet the Council’s requirement. Should alternatives be proposed, the alternatives must, as a minimum, fulfil the requirement as communicated by this documentation otherwise the bid may be rejected. Kent County Council reserve the right to reject any bids that are not completed in the requested format and such bids will not be accepted. Kent County Council may use its discretion to cancel a procurement exercise by and reserve the right not to award any contracts or be liable for bidders’ costs in submitting a bid. Kent County Council will notify candidates and tenderers of the grounds for its decision if it decides to withdraw the invitation to tender for the contract. Applicants should submit a mobilisation plan clearly setting out how they plan to implement this service at pace, while ensuring high quality. The provider will need to have a quality assurance process in place to ensure high quality delivery. Children will be invited to take part in one of a minimum of twelve Culture Camps across Kent (either in school or with their families depending on whether it is term time or school holidays). The Culture Camp model is built on the good practice of the 2012 legacy programme: Inspire. Each camp will be unique and will offer young people an opportunity to get creative, working directly with professional artists/performers, experience high-quality cultural experiences on their community doorstep and achieve an Arts Award Discover accreditation. Culture Camps are inclusive and will pop-up in a local primary, secondary school, including SEND, or youth centres (and may also be co-hosted with a cultural venue such a gallery, museum or theatre). We envisage that the project will reach approximately 480 young people (up to 40 at each Culture Camp). Culture Camps will be distributed across the county with the aim of achieving one per district. A Project Manager, who will sit within Kent County Council, will oversee and co-ordinate the programme. Kent County Council is seeking proposals from experienced cultural organisations for delivery of up to twelve culture camps in total. It is possible for one supplier to provide up to four culture camps, so please specify if your proposal is for delivery of one or more camps. Each camp must be delivered by a minimum of three artists/practitioners experienced in working with children and young people. Those working directly with children and young people will be required to have an enhanced DBS check. Each camp must be delivered by 31st August 2022. Each of the twelve camps has a maximum value of £4,300. For a two-day programme, participants will work with an experienced and inspirational arts organisation to: • Take part in artist-led creative workshops • Create work and share it with others • Complete Arts Award Discover NB: Each camp will benefit from a ‘Big Cultural Experience’ which will enable the young people to experience and be inspired by high quality cultural and creative activities. This may include a visit to a gallery, show, etc. Additionally, in liaison with the Project Manager (and in line with any potential Covid restrictions), the young people may be brought together to share and showcase the work that they produce during the Camps. Budget for this Cultural Experience and bringing the young people together will be held by Kent County Council and this element will be negotiated at a later date in agreement with the successful tenderers. This therefore does not need to form part of your proposal. Your proposal must demonstrate a curated menu of creative activity showcasing a broad range of opportunities. We envisage that up to 40 young people could be involved in each culture camp, though this can be reviewed and adapted to meet need. The programme will have a clear structure over the 2 days, for every individual to work towards Arts Award Discover. Organisations bidding must be able to demonstrate that they can provide an arts award adviser trained at Arts Award Discover level. It is important that the leaders celebrate the participation and achievements of every single individual. This camp is an opportunity to empower and boost the confidence of all involved by completing structured accreditations and importantly by developing social and communication skills, teamwork, building resilience and pride. Culture Camps are designed to support young people and communities after the impacts of the pandemic, specifically: • Boosting confidence and self-esteem • Inspire learning • Promote wellbeing and better lifestyles • Actively explore their creative voices • Empower individuals to try, strive and engage • Bring people together and build a connected society

Lot Division

CPV Codes

• 79952000 - Event services
• 79952100 - Cultural event organisation services

Indicators

• An E-Auction may be used.
• Restrictions apply to the lot award allocation.

Other Information

You will be required to provide the following monitoring information to Kent County Council: • Number and ages of young people as participants • Number of artists employed • Number of Arts Award Discover achieved ** PREVIEW NOTICE, please check Find a Tender for full details. **