Fleet Hire

A Contract Award Notice
by MAGENTA LIVING

Source: Find a Tender
Type: Contract (Services)
Duration: not specified
Value: £3M

Sector: TRANSPORT
Published: 28 Mar 2022
Delivery: not specified
Deadline: n/a

Concepts

Location

North West England: Wirral, Merseyside

Geochart for 1 buyers and 1 suppliers

1 buyer

Magenta Living Birkenhead

1 supplier

West Wallasey Car Hire Wallasey

Description

Lease of light commercial vehicles and associated service, maintenance and repair services

Total Quantity or Scope

Magenta Living has a requirement for the supply of a fleet of new small, medium and large size panel vans, tippers and ‘pick-up’ vehicles which will be used by various internal teams in the fulfilment of their duties, including building repairs and maintenance, and housing estate services. The service currently consists of : • Supply of approximately 147 vehicles, which includes 27 on a spot-hire basis; • Fleet service, maintenance and repairs service The requirement is for Contract hire over a 5 year /(60) months period.

Award Detail

1	West Wallasey Car Hire (Wallasey) Fleet Hire Reference: 008301-2022-1-1 Value: £3,000,000

Award Criteria

Contract mobilisation	6%
Account management	2%
Vehicle ordering process	1.5%
Vehicle delivery and inspection	0.5%
Servicing, maintenance and repairs	9%
Booking and Scheduling	3%
Breakdown and recovery	2%
end of lease - phased vehicle returns	2%
Quality Assurance and Complaints handling	2%
Fleet Management system	4%
fleet development/continuous improvement	3%
Risk management	1%
Business continuity/disaster recovery	1%
Exit Strategy	2%
Social Value	1%
Contract hire	48%
spot hire	12%

CPV Codes

50111100 - Vehicle-fleet management services

Legal Justification

Magenta Living published a contract notice (ref: 2021/S 000-02952 ) and ran a procurement process for its new vehicle fleet hire contract using the open procedure. Two suppliers submitted tenders in response to the advert but both tenders have been evaluated by Magenta Living as being “unsuitable” under the conditions set out in Regulation 32(3) of the Public Contracts Regulations 2015 (“PCR 2015”). Magenta Living has reasonably determined that one of the bidders, had it not failed to meet one of the pass/fail criteria set out in the invitation to tender, would have clearly submitted the most economically advantageous tender which would have been acceptable to Magenta Living. Therefore, Magenta Living is proposing to use the negotiated procedure without prior publication pursuant to Regulation 32(2)(a) PCR 2015 to negotiate and agree the terms of the contract with the preferred bidder subject to the requirement that it will not allow any substantial amendments to be made to the conditions of contract published in the original procurement.