Design, Hire and Installation of Lighting and Associated Features for the Poole Christmas Maritime Lighting Festival

Concepts

• poole
• bournemouth
• electrical machinery
• poole christmas maritime lighting festival
• lighting equipment
• associated build
• christmas maritime lighting festival
• 6-week christmas period
• design
• maritime christmas feel

Location

Bournemouth

Description

2022 will see the launch of Poole’s Christmas Maritime Lighting Festival which will bring an attractor event to Poole over a 6-week Christmas period. The free to attend event will run through the centre of Poole bringing a Maritime Christmas feel, to support the businesses across this period whilst raising the profile of the destination.

Total Quantity or Scope

The contract will be for an initial 1-year period to deliver for Christmas 2022 with the option to extend annually for a further 4 years should funding be extended and all parties are happy to continue. The anticipated start date of the contract is 1 August 2022.

Renewal Options

The contract will be for an initial 1-year period to deliver for Christmas 2022 with the option to extend annually for a further 4 years should funding be extended and all parties are happy to continue. The anticipated start date of the contract is 1 August 2022. The contract will be for an initial 1-year period to deliver for Christmas 2022 with the option to extend annually for a further 4 years should funding be extended and all parties are happy to continue. The anticipated start date of the contract is 1 August 2022.

Award Criteria

CPV Codes

• 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
• 31500000 - Lighting equipment and electric lamps
• 31522000 - Christmas tree lights
• 39298910 - Christmas tree
• 45300000 - Building installation work
• 45310000 - Electrical installation work
• 50232000 - Maintenance services of public-lighting installations and traffic lights

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Award on basis of price.

Other Information

BCP Council requires a Supplier to design, build and install unique Christmas lighting features. This is to include all associated build and design, hire, storage, installation, derig and maintenance of Christmas lighting features. The dates for Christmas 2022 for the event are provisionally between Saturday 19 November 2022 and Monday 2 January 2023. It is expected that for Christmas 2022 that installation will commence from 7 November 2022. The Supplier will be required to have removed the installation by Sunday 15 January 2023. For the first year (Christmas 2022), the Council has a budget of £225,000.00 (exclusive of VAT) for the delivery of the Design, Hire and Installation of Lighting and Associated Features for the Poole Christmas Maritime Lighting Festival. This is to include all costs associated with the build and design, hire, storage, installation, derig and maintenance of Christmas lighting features. Bids received will need to be within the budget or will be rejected. The quality of the visual experience of the theme bringing in light and tradition is paramount in this event in order to provide Poole with the right distinctive and memorable Christmas attraction. The individuality of the content will cement the nature of the event alongside the visual appeal. The design should be unique and preferably bespoke in its creation developing into a sophisticated event with a strong maritime link appealing to a full mix of the public from children to adults. The initial concepts for the design can be found within the procurement documentation. All features will be on a hire basis to the Council with the Supplier ensuring they are effectively stored and maintained to remain in good working condition throughout the life of the contract as the cost to the Supplier. The Supplier will be responsible for providing, at their cost, all the necessary professionals for the installation in terms of qualified electricians, forklift drivers and onsite grounds-person including a project manager to be onsite at all times for the build and derig. There will be a requirement as part of the contract for call outs for the duration of the event each year. All callouts should be included in the costs supplied and be within 2-hour response time. Bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity and the scheme as a whole. The Council is carrying out this procurement under the Open Procedure pursuant to the Public Contracts Regulations 2015 (as amended). In accordance with Regulation 50 (Contract award notices); Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement); Regulation 87 (Standstill period) and Regulations 91 to 102 of the Public Contracts Regulations 2015 (as amended). Following any decision to award the contract the Council will be providing debriefing information to unsuccessful bidders (in accordance with Regulation 86) and observe a minimum 10 day standstill period (in accordance with Regulation 87) before the contract is entered into. The Council reserves the right to vary, amend and update any aspects of the procurement documents and final details. The Council reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice. The services will predominantly be performed within the boundaries of BCP Council for the Council.