Gloucestershire Holiday Activities and Food Programme (HAF)
A Tender Notice
by GLOUCESTERSHIRE COUNTY COUNCIL
- Source
- Find a Tender
- Type
- Framework (Services)
- Duration
- 3 year
- Value
- 4M
- Sector
- HEALTH
- Published
- 12 May 2022
- Delivery
- To 13 Jun 2025 (est.)
- Deadline
- 14 Jun 2022 10:00
Concepts
- health and social work
- gloucester
- dean district
- stroud district
- gloucestershire holiday activities
- gloucestershire holiday activities and food programme
- holiday activities and food programme
- food programme
- department for education to deliver activities and food to children and young people eligible for benefits related free school meals
- activity providers
Location
Gloucester
2 buyers
- Gloucestershire County Council Gloucester
Description
The Holiday Activities and Food programme (HAF) is funded by the Department for Education to deliver activities and food to children and young people eligible for benefits related Free School Meals (FSM) during the three main school holiday periods. In Gloucestershire we are establishing a modified (pseudo) framework which has three lots, each with six district sub-lots: Lot 1 Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme in each District. Only one provider may be appointed per district, providers can bid for more than one district. Lot 2 Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District and countywide providers. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 3 Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District. Multiple providers may be appointed per district, providers can bid for more than one district. Lots 2 and 3 will accept new applications assessed three times a year, approximately 10 weeks before the next HAF holiday. Exact dates will be confirmed once school holidays are, via the link in section I.3 of this notice. We expect potential providers to meet a number of minimum standards; these are detailed in the ITT. We advise all interested providers to read the entire ITT and all documents referenced or linked to within the ITT carefully, to inform themselves about the opportunity and whether they would be interested in submitting a response. Deadline for submitting a tender response: 14th June 2022 at 10am.
Lot Division
| 1 | 1a. Gloucester City District Lead The purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE. |
| 2 | 1b. Cheltenham Borough District Lead The purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE. |
| 3 | 1c. Tewkesbury District Lead The purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE. |
| 4 | 1d. Forest of Dean District Lead The purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE. |
| 5 | 1e. Stroud District Lead The purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE. |
| 6 | 1f. The Cotswolds District Lead The purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE. |
| 7 | 2a. Gloucester City Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. |
| 8 | 2b. Cheltenham Borough Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. |
| 9 | 2c. Tewkesbury District Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. |
| 10 | 2d. Forest of Dean District Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. |
| 11 | 2e. Stroud District Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. |
| 12 | 2f. The Cotswolds Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. |
| 13 | 3a. Gloucester City Specialist SEND Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. |
| 14 | 3b. Cheltenham Borough Specialist SEND Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. |
| 15 | 3c. Tewkesbury District Specialist SEND Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. |
| 16 | 3d. Forest of Dean District Specialist SEND Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. |
| 17 | 3e. Stroud District Specialist SEND Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. |
| 18 | 3f. The Cotswolds Specialist SEND Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. |
CPV Codes
- 85000000 - Health and social work services
- 92000000 - Recreational, cultural and sporting services
- 98000000 - Other community, social and personal services
Indicators
- Bids should cover one or more lots.
- Bids should cover the whole contract.
- Renewals are not available.
- Performance considerations apply.
- Award on basis of price and quality.
Other Information
Please login to Procontract via www.supplyingthesouthwest.org.uk and register your interest in the opportunity. All questions related to this contract should be sent using the discussions function which will be available once you have logged in and registered your interest Providers are invited to HAF Launch event. This event will provide you with information on how to apply for the HAF Programme. There will also be opportunities to ask us any questions you might have as we move from a grants process to a procurement process. Please ensure you have registered on Supplying the South West portal prior to this event: https://www.supplyingthesouthwest.org.uk/ Virtual event: 17th May 10am – 12pm - https://www.eventbrite.co.uk/e/337332359167 Additional face to face event: 18th May 13:30 – 16:00 - https://www.eventbrite.co.uk/e/335264895327 Virtual event 19th May 6pm – 8pm - https://www.eventbrite.co.uk/e/337335328047 The Procurement Process The Services required under this procurement fall within Schedule 3 of the Public Contracts Regulations 2015 (SI 2015/102) and is therefore not bound by all of its requirements. Consequently, the procurement process adopted by the Council has been developed in accordance with Regulation 76 of the regulations and in particular in accordance with the fundamental public procurement principles of transparency and equal treatment. The Council will follow its own modified (pseudo) version of the Framework process prescribed under regulation 33. The modified process reflects the importance of the statutory requirements of the Council to the Children and Young People requiring support, the immediate nature of the services and maintains the principles of fairness, openness and transparency.
Reference
- FTS 012422-2022