V&A Payroll Services

Concepts

• payroll management
• national museum of art
• civil service pension scheme
• v&a payroll services
• payroll supplier
• payroll service
• civil service
• employee headcount
• employment terms
• number of employees

Location

LONDON

Description

The V&A is a National Museum of art, design, and performance. It employs c950 staff, plus c300 staff pa as zero hours (“casual”) workers. The V&A will open 2 new venues during 2024 and 2025, which is expected to increase the employee headcount by c150.The V&A is conducting a tender process, for a fully managed payroll service from 01 December 2022. Please note contract value is an estimate only, as the number of employees throughout the contract period may unforeseeably vary.

Total Quantity or Scope

The V&A utilizes one of 2 employment terms: 1)75% of employees are subject to “current” or V&A terms 2)25% of employees are subject to “legacy” or Civil Service terms Legacy terms are now almost completely closed to new entrants and so are expected to decrease over the next few years, with the current or V&A terms, increasing to close to 100%. Legacy terms, are linked to the Civil Service Pension Scheme, which requires access and operation of the MyCSP pension interface. V&A terms require pension payments to Aviva, the current defined contribution pension scheme. Employees in “Front of House” roles, typically work over 7 days, therefore sickness payments and overtime need to be accommodated for all work patterns. Payments to employees, workers and HMRC will be made by the V&A by BACs. The current pay date is 25th of a month, the V&A would be open to discussion on pay date going forward. The current HR system at the V&A is Cascade (via IRIS Software Group Ltd). Any payroll supplier will be expected to work alongside the Cascade system and integrate when open API is available. Tenderers must have previous experience of administration of MyCSP / Civil Service Pension process / interface. Please note that all values stated in this notice are estimates only, and the contract term is the maximum term inclusive of all extension options.

Renewal Options

The contract may be varied to: Increase or decrease the number of employees without limitation; Extend the initial five year term up to a further two years; Include other related services; Variant bids are acceptable only insofar as tenderers may propose alternative pricing methods for the V&A to consider.

CPV Codes

• 79211110 - Payroll management services

Indicators

• Bids should cover the whole contract.
• Options are available.
• Renewals are not available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Award on basis of price and quality.

Other Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-service... To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/826A57Z4VH GO Reference: GO-202271-PRO-20535108