Managed Financial Services

Concepts

• finance services
• new enterprise resource planning
• financial services
• complete financial accounting returns
• appropriateness of financial treatment
• corporate service
• financial servces
• scope of services
• voluntary ex ante transparency
• period of transitioning

Location

United Kingdom:

Description

This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate the Authority intends to contract with named supplier for the provision of managed financial servces.

Total Quantity or Scope

During a period of transitioning and migrating from the legacy to new Enterprise Resource Planning (ERP) system, the scope of services are; Reconciling approx. 10,000 invoices per annum received back to complex volumetric based contracts, though recent disaggregation shall see this increase by approx. 25% year on year; Engage contract mgmt and suppliers where invoices do not reconcile; Develop business cases based on the appropriate accounting treatment; Respond to NAO questions at quarter 3 and quarter 4 to evidence the appropriateness of financial treatment and governance; Complete financial accounting returns at Q3 and Q4 for the NAO to audit; Monthly forecast meetings with all budget holders and uploads agreed position; Manage cash requirements and forecasts with the CSC; Work with the fixed asset team on lifeing assets; Manage corporate service external facing KPI.

Award Detail

CPV Codes

• 66170000 - Financial consultancy, financial transaction processing and clearing-house services

Legal Justification

The Authority intends to award this contract to the named supplier under regulation 32.2.b.ii. The named supplier currently provides the Services under a broader agreement, which is in exit. The Authority considers the services to business critical, in that they are essential to our ability to procure goods and pay our suppliers on time. The Authority is currently migrating between it's PRISM ERP (xFCO) and ARES (xDFID) to a consolidated FCDO HERA ERP. Experience and understanding of all systems is integral to the function performed by this specialist finance team. During the present financial year and to deliver year end accounts and annual reporting, the Authority requires that the provider resources the service with knowledge of both the old and new ERP systems since they can ensure a smooth migration of data and integrity of year end accounts. The Authority therefore considers that competition is absent for technical reasons and is seeking to award a short term contract that will facilitate an efficient and effective transition from current ERP to the new ERP. If required, provision of the Services following transition will be the subject of a procurement exercise.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The Authority intends to execute the proposed the proposed agreement with the supplier on 1st September 2022 for a period of twelve (12) months, with an optional twelve (12) month extension.