Cleaning Services - Lot 5 Orkney

A Contract Award Notice
by HIGHLANDS AND ISLANDS ENTERPRISE

Source
Find a Tender
Type
Contract (Services)
Duration
not specified
Value
£38K
Sector
FACILITY
Published
25 Aug 2022
Delivery
not specified
Deadline
n/a

Concepts

Location

Highlands and Islands: Queen Street, Kirkwall

Geochart for 1 buyers and 1 suppliers

1 buyer

1 supplier

Description

THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE requires a competent and professional cleaning contractor to provide a cleaning service within a number of our occupied offices, in order to provide a safe and functional working environment for HIE staff, sub-tenants (where relevant) and visitors. HIE’s current requirements are divided into 6 Lots. Lot 6 met all of the required criteria and is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 and was therefore be procured using a selective (Quick Quote) process. Bidders who were interested in bidding for Lots 1-5 could do so by locating the respective PCS notices, which were all published on the same date with ‘Cleaning Services’ in the contract description. Bidders could submit a response for Lots 1-5 although they would only be awarded a maximum of two Lots. For more details see the “Restriction on Number on Lots Awarded” section in the Scope of Requirements document. Lot 6 lot was treated as separate process, therefore, the restriction on number of lots awarded only applied to Lots 1-5. The services will be required from Monday 3 October 2022 for an initial period of 2 years (expiring on 2 October 2024), unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term (latest expiry date: 2 October 2025). The 2-year budget currently available to deliver these services for Lot 5 Orkney was between GBP 12,000 and GBP 26,000 (ex VAT).

Total Quantity or Scope

The supplier is required to provide a high-quality service in relation to the delivery of all aspects within the Scope of Requirements, and the relevant appendices, summarised as follows: -Cleaning of office accommodation -Cleaning of kitchen and canteen areas -Cleaning of washrooms and toilets -Sanitary provision -Window cleaning (internal and external) -L8 (legionella) control programme -Fire safety compliance tasks -Performance management Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Award Detail

1 Magic Broom (Kirkwall)
  • Reference: 023793-2022-fts 015 - lot 5-1
  • Value: £38,490

Renewal Options

HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. See the Scope of Requirements document for further details.

Award Criteria

Payment of the Real Living Wage Pass/Fail
Management & Delivery Methodology 30%
Management & Delivery Team 15%
Sustainability 15%
price 30%

CPV Codes

  • 90900000 - Cleaning and sanitation services
  • 90910000 - Cleaning services
  • 90911000 - Accommodation, building and window cleaning services
  • 90919000 - Office, school and office equipment cleaning services
  • 90911300 - Window-cleaning services

Indicators

  • Options are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The total value of the services over the maximum 3 years is 38490 GBP (excluding VAT). This is the figure that has been used in II.1.7 & V.2.4. (SC Ref:699441)

Reference

Domains