Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes

Concepts

• central heating
• city of edinburgh council
• edinburgh
• repair and maintenance
• new local heat networks
• management and maintenance requirements for communal heating systems in council homes
• small-scale heat networks
• communal heating systems
• existing communal heating
• council homes

Location

Description

The City of Edinburgh Council currently own and operate a number of communal heating systems and small-scale heat networks throughout the city and is actively developing new local heat networks as part of its development plan in delivering affordable housing. The council is seeking to appoint up to 5 organisations that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems under a Framework Agreement.

Total Quantity or Scope

The City of Edinburgh Council is seeking to appoint up to five organisations, under a Framework Agreement, that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems. The primary services required include: - Metering and Billing Services - Tariff Setting Advice - System Performance Reviews - Operational Maintenance - Reactive Maintenance - Design Process Input - Life Cycle Asset Replacement These services will apply to existing/ legacy, in development and new/future council owned communal heat networks. Furthermore, the framework partner(s) will help guide the Council in meeting its obligations as a supplier of heat services, this may include, but not be limited to: - Engagement at scheme briefing and feasibility stages including development of statement of applicability and agreeing performance targets and SLAs. - Input to the CP1 led design development process of new and ongoing communal heat networks. - Liaison with main contractors during the design development and construction phases for compliance with CP1and smooth transition to the OMMB phase. - Advice for ongoing optimisation and improvements in the existing communal heating and housing stock. - Remediation works which may include new or major upgrades to the existing communal heating or local heat networks. - Remediation works which may be framework partner led, designed and delivered or designed and delivered as part of a council appointed wider works programme. - New developments local heat networks which may be end to end delivery as design and build contract. - Fuel procurement and managing fuel price. - Guidance in adopting/securing external funding schemes. - Input in connecting to potential future local heat networks. - Advice in respect of existing and new private wire schemes. - Advice in respect of ESCo responsibility A full scope of services is included with the Invitation to Tender which can be downloaded when your note of interest is submitted.

Renewal Options

Option to extend for one additional year

Award Criteria

CPV Codes

• 50720000 - Repair and maintenance services of central heating
• 50000000 - Repair and maintenance services
• 45232140 - District-heating mains construction work
• 45232141 - Heating works
• 45259300 - Heating-plant repair and maintenance work
• 45315000 - Electrical installation work of heating and other electrical building-equipment
• 45331100 - Central-heating installation work
• 71321200 - Heating-system design services

Indicators

• This is a recurring contract.
• Renewals are available.
• Staff qualifications are relevant.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=704962. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: The City of Edinburgh Council is committed to achieving and maximising Community Benefits through its procurement activities. Community benefits are contractual clauses included in Council frameworks relating to training and recruitment, sub-contracting opportunities or a range of economic, social or environmental wellbeing outcomes when delivering Council goods, services and works and support Council’s economic and social regeneration objectives. Community benefits must be as a direct result of winning a place on the framework and not something the provider is already engaged in delivering, relevant and of economic, social or environmental benefit to the locality the contract is being delivered, City of Edinburgh, and the city’s citizens. Community Benefits delivery and performance will be monitored throughout the life of the framework/contracts using Cenefits, the council’s online system. The Provider/Supplier has a responsibility to upload evidence against each benefit agreed and by the timeframe agreed. Community Benefits are reported in the Council Sustainable Procurement Strategy Annual Report to the Council’s Finance and Resources Committee and Scottish Government. (SC Ref:704962)