Commercial Cleaning Services

Concepts

• cleaning services
• pontypool
• melin homes
• commercial cleaning services
• technical information
• respect of any question
• st october
• available thursday
• answer session
• sufficient information

Location

East Wales: Lot 1 – Torfaen Lot 2 – Monmouthshire & South Powys Lot 3 – Blaenau Gwent Lot 4 – Newport

Description

Melin Homes is procuring a contract to conduct cleaning services to internal and external communal areas (staircases, corridors, walkways, lobbies, lifts, communal rooms) of blocks of flats, sheltered accommodation.

Total Quantity or Scope

The procurement is split into three sections: Section A – Qualification: This section contains economic, financial, and technical information that Applicants must demonstrate they are able to meet or satisfy to register a "Pass". IMPORTANT: Applicants who register a "Fail" in respect of any question in Section A will not be considered further and will be excluded from further participation in the procurement process. Section B – Qualitative: This section contains several questions which will be scored in accordance with the Award Criteria / Scoring Matrix. Section C – Costing Exercise: Applicants are required to complete this information, ensuring that their response relates directly to all Lot(s) This ITT: asks Applicants to submit their Tenders in accordance with the instructions set out in the remainder of this ITT. sets out the overall timetable and process for the procurement to Applicants. provides Applicants with sufficient information to enable them to submit a compliant Tender. sets out the Award Criteria and Scoring Matrix that will be used to evaluate the tenders; and explains the administrative arrangements for the receipt of Tenders. Melin Homes intends to carry out an interview and selection process to the top 3 highest bidders, based upon the tenders returned and the information therein. Please make sure you are available Thursday 27st October 2022 to attend an appointment located at our Melin offices, Pontypool, South Wales. Shortlisted tenderers will then be invited to an interview to a panel made up of members of staff and residents followed by question-and-answer session. The format and duration of the session will be notified to those successfully shortlisted.

Renewal Options

The Contract will run from 1 April 2023 until 31 March 2025 (the "Initial Term"). The Initial Term for the Contract may be extended by up to two (2) years subject to satisfactory performance by the Service Provider(s). Any extension of the Contract will be reviewed annually.

Award Criteria

CPV Codes

• 90910000 - Cleaning services

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Applicants must bid for all LOTS within this procurement Site visits There are no sites visits involved arranged within this procurement, However if any bidders would like to visits a site please contact the procurement team to arrange Procurement.team@melinhomes.co.uk Selection process - Interview Melin Homes intends to carry out an interview and selection process to the top 3 highest bidders, based upon the tenders returned and the information therein. Please make sure you are available Thursday 27th October 2022 to attend an appointment located at our Melin offices, Pontypool, South Wales. Shortlisted tenderers will then be invited to an interview to a panel made up of members of staff and residents followed by question-and-answer session. The format and duration of the session will be notified to those successfully shortlisted. Living Wage Accreditation In line with Melin Homes own values and commitment, the successful Tenderer must achieve Living Wage Foundation accreditation within six months of the commencement of the contract. More information can be found at https://www.livingwage.org.uk. Transfer of Undertakings (Protection of Employment) At the time of inviting this tender, Melin Homes anticipates that TUPE will apply to this contract in respect of Melin Homes' and the current Service Providers’ employees who are assigned to undertaking the Services. Melin Homes gives no undertaking regarding any information provided. Details of the staff involved are detailed in Appendix C. To fully understand the obligation of TUPE, Melin Homes’ recommends that Applicants seek legal advice. Bidders are required to undertake their own due diligence. Community Benefits It is Melin Homes' responsibility to deliver and report on Welsh procurement, supply-chain opportunities, resource and waste, targeted recruitment, and training (TR&T) and community donations, to enable us to monitor our economic and environmental impact in Wales. Therefore, Tenderers must provide information on how they will support NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=124630. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Community Benefits It is Melin Homes' responsibility to deliver and report on Welsh procurement, supply-chain opportunities, resource and waste, targeted recruitment, and training (TR&T) and community donations, to enable us to monitor our economic and environmental impact in Wales. Therefore, Tenderers must provide information on how they will support this (WA Ref:124630)