Digital Inbound and Outbound Mail Services

Concepts

• electronic mail
• lambeth council
• cost-effective hybrid mail solution
• inbound post solutions
• digital sortation
• outbound mail services
• physical outbound post solutions
• various council services
• outbound mail
• royal mail services

Location

Description

Lambeth Council is seeking an innovative and cost-effective hybrid mail solution for both inbound and outbound mail, capable of fulfilling a broad range of requirements across various council services. The Council requires an integrated solution covering both Inbound and Outbound Mail services to be delivered as part of a single contract. The contract is expected to be for an initial term of 3 years with 2 options to extend by a further year each (3 + 1 + 1). The estimated contract value over the maximum term is £6,120,000 (inclusive of VAT).

Total Quantity or Scope

The Council seek to procure a solution that will deliver the following outcomes: • Digital and physical (hybrid) inbound post solutions including digital sortation • Integrate with Council applications aligned with legislative and Council processes e.g., Electoral Sservices, Registrars etc. • Administer and manage Royal Mail services such as PO boxes, redirections, and licenses for the Council • Digital and physical outbound post solutions including registered, recorded, and special deliveries, large mail outs, options for brochures and inserts. • To provide full audit and management information, including a live dashboard • To have a clear and transparent cost and process for request for changes • Delivery of the Contract to time, specification, and budget • Governance and regular contract meetings • A commitment to the delivery of financial savings through contract innovations and mutually beneficial cost saving initiatives including QR and barcoding innovation • Contribute to the Councils Responsible Procurement/Social Value Priorities The contract is expected to be for an initial term of 3 years with 2 options to extend by further year each (3 + 1 + 1). The estimated contract value over the maximum term is £6,120,000 (inclusive of VAT).

Renewal Options

The contract will be for 3 years with the option of 2 possible extensions of 1 year each (3 + 1 + 1), as set out in the Contract Terms. The option to extend is at the Council’s discretion.

CPV Codes

• 64216120 - Electronic mail services
• 22000000 - Printed matter and related products
• 30131000 - Mailroom equipment
• 30131500 - Mail opening machines
• 30131600 - Mail sealing machines
• 30132100 - Mail-sorting equipment
• 30133000 - Mailing equipment
• 30133100 - Bulk-mailing equipment
• 48000000 - Software package and information systems
• 48223000 - Electronic mail software package
• 60160000 - Mail transport by road
• 64000000 - Postal and telecommunications services
• 64110000 - Postal services
• 64121100 - Mail delivery services
• 72212223 - Electronic mail software development services
• 72412000 - Electronic mail service provider
• 79571000 - Mailing services
• 79811000 - Digital printing services
• 79824000 - Printing and distribution services
• 79999100 - Scanning services

Indicators

• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are available.

Other Information

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