Hardship and Cost of Living Data Processing and Provision

Concepts

• data processing
• fcdo
• cost of living data processing
• cost of living allowances
• data preparation
• hardship allowance
• hardship
• data collection and collation
• cola
• forms part of the calculation

Location

United Kingdom: UNITED KINGDOM

Description

The data gathered in this exercise is used to calculate Cost of Living Allowances (COLA) and forms part of the calculation for the Hardship Allowance that the FCDO provides to its staff serving overseas.

Total Quantity or Scope

Additional information: The value of the contract extension is below OJEU threshold.

Award Detail

Award Criteria

CPV Codes

• 72310000 - Data-processing services
• 72312100 - Data preparation services
• 72314000 - Data collection and collation services

Legal Justification

PCR 2015 Regulation 72 allows the contracting authority to modify contracts where the relevant criteria are met, and we meet the following criteria for Regulation 72(1) (b) to apply: • a change of contractor cannot be made for technical reasons, specifically the requirement of interoperability with existing equipment and services; This is critical during a time of transition as the contracting authority works to align FCDO staff terms and conditions and merge two, distinct finance and HR systems and payrolls into one, necessitating several phased changes in the format of data required. This transition requires the current supplier to amend their prior work, specifically two existing sets of data, in order to deliver the required interim solution – this currently represents several months of close working by the FCDO and the supplier. Furthermore, the FCDO has an established methodology for calculating allowances which takes account of a myriad of factors, such as the routine provision of accommodation overseas, and makes our requirements unique compared to other organisations using this type of data. • a change of contractor would cause significant inconvenience; A change in supplier would negatively impact the alignment timetable and push delivery of a single set of allowances further to the right as any new supplier would need to develop three sets of data from a standing start in order to meet FCDO requirements. Additionally, the supplier is already familiar with FCDO policies and methodologies whilst being accustomed to making changes at pace when circumstances dictate. It is this flexibility and responsiveness which makes the supplier pivotal in our plans to modernise the FCDO’s overseas allowances offer, whilst giving us the option of extending these beyond the organisation as and when required. • and the increase in price does not exceed 50% of the value of the original contract. The value of the contract extension is below OJEU threshold and does not exceed 50% of the value of the original contract. Separately, the original contract did signal the intention for provision for a time extension, albeit this did not set out the scope and nature of a possible extension.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The value of the contract extension is below OJEU threshold.