Supply & Installation of Immersive Experience Pods (including on-going support)

Concepts

• audio-visual equipment
• motherwell
• north lanarkshire council
• installation of immersive experience pods
• immersive experience rooms
• new pods
• on-going support
• future pods
• schools and community groups
• maximum value

Location

North Lanarkshire

Description

As part of the preparatory work for a potential future procurement procedure, North Lanarkshire Council (the “Council”) is looking to engage with the market for 6 Immersive Experience Rooms to provide an entire room wall projection within various locations for use by Schools and Community Groups. The purpose of this PIN is to invite suppliers to engage early interest with a view to the Council contacting the suppliers who register interest at a later date. The form of communication may be e-mail or a supplier day, the Council will decide based on the level of interest received. This procurement aligns with the Plan for North Lanarkshire which sets out our vision and plans to deliver a world class digital infrastructure capable of enhancing digital skills and levels of participation within our communities. The planned digital transformation is to be responsive to the needs of communities and enhance the opportunities to engage with services. A further ambition of the Council is to support all children and young people to realise their full potential. In doing so raising attainment and skills for learning life and work. Having now completed the PIN engagement process the Council now wishes to progress to tender stage. The contract will be for a 5 year period commencing approximately February 2023 concluding in February 2028. The contract will be for an initial commitment of 2 new pods (including support) and the support of an existing pod. A maximum value of 2,000,000 GBP will be applied to the contract to include any future pods the Council may acquire funding for.

Total Quantity or Scope

Services required include: - Surveys of chosen locations - Added value opportunities to enhance the experience within these area’s such as interactive options, sensory options, floor projection etc. - Supply of equipment - Planning and installations, including provision for timetable and all associated finishing works. - Live installation of all necessary hardware and software within associated licences. - Training on use of new technology, - Ongoing maintenance and support. Additional information: The Council arranged a day for suppliers to attend as part of the PIN notice and engagement. The sites the pods are to be installed within must be visited before submitting your response.

Renewal Options

The success of the contract will be measured and if required a new generation let late 2027.

Award Criteria

CPV Codes

• 32321200 - Audio-visual equipment
• 48000000 - Software package and information systems
• 44316400 - Hardware
• 51611100 - Hardware installation services

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 47352. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Please refer to IT Annex 2. (SC Ref:714924)