Energy Metering and Data Management

Concepts

• data management
• winchester
• hcc
• provide data
• management of data flows
• hcc energy
• energy meters
• gas meters
• data use
• maintenance of the meter assets

Location

Predominantly in the County of Hampshire, however also some properties on the Isle of Wight, in Wiltshire, Dorset and Somerset, Berkshire, Surrey and 2 activity centres in the Brecon Beacons in Wales

Description

A term contract to cover the ownership, maintenance, installation and removal of electricity and gas meters from corporate buildings, schools, academies, fire stations and police stations. The management of data flows. The provision of a web-based platform for data management.

Total Quantity or Scope

The services in scope of the contract include the following: • Ownership and maintenance of the Meter assets • Provide an "online" web portal with the facility to monitor data use, trends and exceptions, while providing a variety of reporting options • Ensure data from all meters is provided in a format and manner suitable to inform the web portal of the estate's energy activity • Provide data in a form compatible with HCC energy billing requirements • Maintain support and communication with HCC to ensure resilience and that flexibility is provided to a level required by HCC for the duration of the contract • Provide standard and defined reporting and options for bespoke reporting • Maintenance of estate and meter changes These features will allow HCC to use and analyse date, produce reports, and league tables with more granular data to inform decision making. Please note, there is a maximum annual budget cap of £235,000.00 based on current number of meters (1,719). Tenderers will be excluded from the procurement process if the above stated maximum is exceeded.

CPV Codes

• 72322000 - Data management services
• 38551000 - Energy meters
• 65500000 - Meter reading service

Indicators

• This is a one-off contract (no recurrence)
• Renewals are not available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Electronic invoicing will be accepted with prior agreement and electronic payment via BACs is preferred. Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender return documents by the closing date stated at IV.2.2. How to obtain the tender documents: The tender documents can be accessed when logged into In-Tend by selecting View Details" on the relevant tender advert and clicking "Express Interest" tab. Once in the tender there are 5 tabs - "Tender", - "ITT - documents", "Correspondence", "Clarifications", and "History". Select the 2nd tab (ITT - documents) where you will find useful information under "Tender Details" continue to scroll down to the heading "Tender Documents Received" where you will be able to view/download the documents. Opting in and out: Please note you are required to "Opt In" before you can access the "My tender Return" to start populating your response. The "Opt Out" functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to "Opt In" at any time during the tender process if you initially decided to "Opt Out". The contract will be available for use by the following participating public sector and local authority organisations: Hampshire County Council's estate, including Schools and Academies, and two activity centres in Wales The Police and Crime Commissioner for Hampshire and Isle of Wight/Hampshire Constabulary Hampshire and the Isle of Wight First and Rescue Authority/Hampshire and the Isle of Wight Fire and Rescue Services