Castle of Light Event Production Partner

Concepts

• event services
• edinburgh
• historic environment scotland
• castle of light event production partner
• cultural event organisation
• current castle of light event production partner hes
• additional year
• further year

Location

Edinburgh Castle

Description

Notice is to advise that Historic Environment Scotland intend to extend our current Castle of Light Event Production Partner HES/C/4013 for 1 further year.

Total Quantity or Scope

Historic Environment Scotland is seeking to extend our current Castle of Light Event Production Partner HES/C/4013 for 1 additional year (2023 event).

Award Detail

CPV Codes

• 79952000 - Event services
• 79952100 - Cultural event organisation services

Legal Justification

Modification of a contract under Regulation 72(1)(e) (not substantial) of the Public Contracts (Scotland) Regulations 2015. Justification for selected award procedure: The original contract was for a production partner to run a 21-night event and was to subsist from May 2019 until 31 January 2020. The contract allowed for two extensions to cover the events in the coming two years, and for a maximum period of 3 years, which extensions were exercised to cover the events in 2021 and 2022. The performance of the contract has been severely impacted by the Covid pandemic, such that:- i) 2019 event took place prior to any pandemic restrictions; ii) 2020 event was cancelled; iii) 2021 event was disrupted due to the restrictions in place at the time; iv) 2022 event took place without restrictions. Historic Environment Scotland has therefore concluded that the extension of the contract to cover the 2023 event is not substantial in terms of Regulation 72(1)(e) for the following reasons:- - The extension does not render the contract materially different in character from the one initially procured. There will be no change to the scope of the services, only a short term extension to cover the 2023 event. - It does not introduce conditions which would have allowed for the admission of candidates other than those initially selected, allowed for acceptance of a tender other than that originally accepted or attracted additional participants in the procurement procedure. - Given the disruption faced by the contractor during the period of the contract (outlined above), it does not change the economic balance of the contract in favour of the contractor. The extension will allow for a commercial evaluation of three undisrupted events, as had originally been planned under the original contract; - it does not extend the scope of the contract considerably given that the extension covers one additional year in a three year contract, during which period a fresh procurement will take place for future events

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The total value of contract covering April 2019 to January 2024 will be GBP 1400000, the contract extension period covering March 2023 to January 2024 value is GBP 350000. Historic Environment Scotland intend to tender this contract late 2023 for the Castle of Light Event in 2024 and beyond. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=723285. (SC Ref:723285)