Open Spaces Maintenance Contract

Concepts

• grounds maintenance
• aylesbury
• haddenham parish council
• provision of grounds maintenance of the parish council
• open spaces maintenance contract
• open spaces
• haddenham
• council with additional facilities and responsibilities
• discretion of the council
• conservation areas

Location

Description

This Invitation to Tender has been prepared by Haddenham Parish Council for the purpose of inviting proposals for the provision of grounds maintenance of the Parish Council's land and open spaces and devolved services. The contract term will be for a period of two years and 5 months. commencing on the 1st July 2023 and expiring on the 31st December 2025. At the discretion of the Council the Contract may be extended for a further year. Haddenham is an ancient village with links back to the Doomsday. It has developed over the years and encompasses conservation areas, a nature reserve and many amenities including sports pitches, play areas and village greens. In recent years, Haddenham was designated a strategic settlement area and there is a currently a significant expansion of residential homes. This in turn is providing the Council with additional facilities and responsibilities which will add further areas to be maintained and will be incorporated in this contract with due notice. The Council also elected to take on devolved services from the principal authority (Buckinghamshire Council) to undertake the maintenance of verges, footpaths and hedges within the Parish. Detailed information on Haddenham can be found on our website: www.haddenham-bucks-pc.gov.uk Any questions relating to this tender must be raised in writing no later than 17.00 on 17th April. Questions should be addressed to the Facilities Manager Mr Ian Final by e-mail. It is important to the Council that you familiarise yourself with the topography of the Parish prior to the Tender submission. The Council has allocated dates for site visits with an officer of the Council on 27th March and 4th April. Appointments can be booked via the Facilities Manager. Contact Ian Final, Facilities Manager office@haddenham-bucks-pc.gov.uk or 01844 292411 Tender documents may be submitted attached to an email with the subject title Opens Spaces Contract Tender, or in a sealed envelope delivered to the Parish Council Office, Banks Park, Banks Road, Haddenham Bucks HP17 8EE. Deadline 12:00 28th April 2023

CPV Codes

• 77314000 - Grounds maintenance services

Indicators

• Contract is suitable for SMEs.
• Contract is suitable for VCOs.

Other Information

Invitation to tender document outlining the tender process HPC Open Spaces Maintenance Invitation to Tender 2023_FINAL.pdf Service Specification for the contract HPC Open Spaces Maintenance Tender Specification 2023_Final.pdf Appendix 2 - Devolved Services Specification Appendix 2_Devolved services.pdf Map - devolved services - verge grass cutting Appendix 2_Devolved Verge Cutting Maps.pdf Appendix 3 - Certificate of Collusive Tendering Appendix 3_Certificate of Collusive Tendering.pdf Appendix 4 - Managing Grass lands and verges Appendix 4_Managing grassland road verges.pdf Appendix 5 - Example of Key Performance Indicators Appendix 5 Example KPIs_grounds maintenance contract.pdf Performance Management Guide - Standard required of grass cutting Performance Management of Guidance.pdf MAP - Land at Aston Road to be adopted April 2023 Map - Aston Road Country Park _Amenitiy land at Cricketers Way_Alderson Way to be adopted April 23.pdf MAP - Land to be adopted at Tibbs Road in January 2024 Map - Land at Tibbs Road _East and West to be adopted Jan 24.pdf MAP - Land at Tibbs Road - already adopted Map - Land at Tibbs Road already adopted.pdf MAP - Open Spaces land already owned by Parish Council which is maintained Map - Land Council Own for Grounds Maintenance.pdf MAP - Rights of way footpaths Map - Rights of Way footpaths.pdf