Venue - Off campus graduations 2024

A Tender Notice
by LEEDS TRINITY UNIVERSITY

Source
Contracts Finder
Type
Contract (Products)
Duration
20 month
Value
£50K
Sector
MISCELLANEOUS
Published
27 Mar 2023
Delivery
30 Apr 2023 to 31 Dec 2024
Deadline
06 Apr 2023 08:00

Concepts

Location

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

The university seeks to source an off-campus venue for its Graduation Ceremonies 2024. Venue specification • Capacity: o Ability to accommodate up to 250 graduands per ceremony, with four guests - total per ceremony: 1,250 - and staff involved (c.50) o Two Graduation ceremonies to be held per day (morning and afternoon) o One evening Honorary Fellowship ceremony to be held in July • Spaces: o Appropriate rooms to accommodate: • Staff gowning/procession formation • Student registration, gowning and photography • Ceremony space with staging (to accommodate all graduands and at least two guests, plus staff) • Live-streaming space if required (for remaining two guests if needed) • Separate reception area for after the ceremony • Technology/AV requirements: o Wi-Fi within the venue o Appropriate lighting in ceremony space o Mic/lectern available for the speakers during the ceremony o Ability to livestream the ceremonies to YouTube • Facilities: o Able to accommodate/deliver a tokened drinks reception with alcoholic and non-alcoholic options, and option for guests to purchase more o All spaces and rooms must be accessible e.g. by lift/ramp • Availability: o Available for both July and December ceremonies (currently anticipated to take place w/c 15 July 2024 and w/c 16 December 2024) o Ability to set-up the day before with the space kept in-tact for the days/week of the ceremonies • Transport/travel links: o Good public transport links for travelling guests and/or suitable parking provision o Parking for supplier van • Location: o Relevant and accessible to Leeds Trinity University e.g. Leeds city centre, city of Leeds area, Horsforth area

CPV Codes

  • 79950000 - Exhibition, fair and congress organisation services

Indicators

  • Contract is suitable for SMEs.
  • Contract is suitable for VCOs.

Reference

Domains