Southside Housing Association - Two Year Multi-Lot Contracts for Void Property Works

Concepts

• southside housing association
• glasgow
• building installations
• void property works
• multi-lot contract
• separate lots of responsive repairs contracts
• cardonald properties service provider
• pollokshields properties service provider
• individual contract
• structure of the existing contract

Location

Glasgow Southside

Description

Southside Housing Association is procuring a Multi-Lot Contract which shall deliver Void Property Works throughout Glasgow. The procurement aims to establish individual Contract’s for; - Lot 1 – Pollokshields Properties Service Provider A - Lot 2 – Cardonald Properties Service Provider A - Lot 3 – Cardonald Properties Service Provider B - Lot 4 – Pollokshields Properties Service Provider B Void Property works are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of four separate Lots contracts for Void Property Works. The multi-Lot contracts for Responsive Repairs and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity. The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the Service Providers appointed to Lot 1 and Lot 4 will deliver the requirements for the Pollokshields properties listed in Tender Document E Part 2. It is also intended that the Service Providers appointed to Lot 2 and Lot 3 will deliver the requirements for the Cardonald properties listed in Tender Document E Part 1. The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. It is anticipated that the approximately number of void properties works undertaken annually for each Lot will range between thirty and fifty void properties. However, this approximate volume of work is not guaranteed and may fluctuate depending on the number of properties that become void during each year of the Contract’s. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts. Bidders may submit a bid for each individual or all Lots and should indicate the Lot’s that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.

Lot Division

Renewal Options

May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots.

CPV Codes

• 50700000 - Repair and maintenance services of building installations
• 50711000 - Repair and maintenance services of electrical building installations
• 50712000 - Repair and maintenance services of mechanical building installations
• 50710000 - Repair and maintenance services of electrical and mechanical building installations

Indicators

• Restrictions apply to the lot award allocation.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** It is the intention of Southside Housing Association to hold a ‘Meet the Buyer’ and ‘Contractors Workshop’ Event during the tender period. The Events will be free of charge and the Meet the Buyer Event shall provide an overview of the requirements, Southside Housing Association’s aspirations, a summary of the procurement process and information on how to complete the tender documents and submit a bid through the Contract Notice. The ‘Meet the Buyer Event’ will be held at 14.00BST on Wednesday 7th June 2023 at the office of Southside Housing Association, Southside House, 135 Fifty Pitches Road, Cardonald, Glasgow, G51 4EB. The ‘Contractors Workshop’ Event will be via by Zoom Video Conferencing at 10.00BST on Monday 12th June 2023. The ‘Contractors Workshop’ Event will provide an in-depth review of the tender document and information Bidders need to provide with their tender. To record your interest in either or both Events, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12:00 noon BST on Monday 5th June 2023. Places at the ‘Meet the Buyer’ Event will be allocated on a first come first served basis and further information on the ‘Meet the Buyer’ and ‘Contractors Workshop’ Events schedules will be issued to registered delegates in advance of each Event In the event of over-subscription to the ‘Meet the Buyer’ Event we may restrict attendance to a single delegate per organisation. Bidders are advised the Southside Housing Association are currently procuring for Responsive Repairs, Void Property Works and Out of Hours Call Handling & Out of Hours Emergency Works opportunities through separate Contract Notices. Bidders are also advised that the ‘Meet the Buyer’ and ‘Contractors Workshop’ Events will incorporate all of these procurement opportunities collectively during single events. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=732749. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Please refer to Tender Document I 'Community Benefits' provided with the Contract Notice (SC Ref:732749)