HCC - 11/23 - The Provision of a Record Management Storage and Retrieval System

Concepts

• storage and retrieval
• hertfordshire
• records management
• physical records
• retrieval system
• a record management storage
• the above records
• system
• management
• storage

Location

Description

Hertfordshire County Council is currently out to procurement for the Provision of a Record Management Storage and Retrieval System. Hertfordshire County Council are looking for a Contractor to provide; 1. Storage for physical records 2. Electronic and Physical Retrieval of the above records 3. Secure destruction of the records when required 4. Collection of Confidential waste for destruction from various sites within Hertfordshire on request We expect the Contractor to have a number of years' experience in carrying out similar contracts The Contract requires the provision of a comprehensive Security service in accordance with legislation and best practice for various sites managed and owned by the Council, which require a variety of Services to ensure they remain safe and secure.

CPV Codes

• 63121000 - Storage and retrieval services
• 79996100 - Records management

Indicators

• Contract is suitable for SMEs.

Other Information

This procurement is an Open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the 20th December 2023. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Delivery Notes The Contract Period is a core period of five (5) years with the option to extend for up to two (2) further years, therefore the maximum term of any Contract to be awarded is seven (7) years. Is a Recurrent Procurement Type? : No Additional information on how to apply for this contract