Soft Facilities Services

Concepts

• facilities management
• coleraine
• security services
• cleaning services
• portering services
• soft facilities services
• • flood defence services
• soft facilities services ulster university
• • security services • car parking services
• soft

Location

Ulster University campuses in Northern Ireland at Belfast, Coleraine, Derry~Londondery and Jordanstown Sports Village

Description

Soft Facilities Services

Total Quantity or Scope

Ulster University is seeking to procure to award a single contract for Soft Facilities Services which will include: • Security services • Car parking services • Cleaning services • Portering services (including on-campus mail and inter-campus delivery) • Flood defence services

Renewal Options

It is anticipated the contract will be for five (5) years initially, with an option to extend for any periods up to and including sixty (60) months. There is an option for provision of Portering room utilisation services for contract years 3-10. There is an option for provision of Flood Defence services at any stage during the contract term.

CPV Codes

• 79993000 - Building and facilities management services
• 64100000 - Post and courier services
• 79710000 - Security services
• 79993100 - Facilities management services
• 90910000 - Cleaning services
• 98341120 - Portering services
• 98351000 - Car park management services

Indicators

• Bids should cover the whole contract.
• Options are available.
• Renewals are not available.
• Professional qualifications are sought.
• Award on basis of price and quality.

Other Information

The estimated total value stated above in Section II.2.6 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months. In the event that the Contract is terminated prior to expiry of the proposed initial five (5) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most economically advantageous tenderer from this Competition (second ranked tenderer), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a re-procurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to five (5) years. Entry into any replacement contract with the second ranked tenderer shall be subject to that second ranked tenderer’s offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked tenderer is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked tenderer is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked tenderer declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most economically advantageous tenderer from this Competition in turn on the same basis. This process may, at the University’s discretion, continue until all ranked tenderers have been exhausted or the University decides, at its sole discretion, to undertake a re-procurement exercise. As provided for under PCR Regulation 28, the University is shortening the minimum time limit for receipt of requests to participate (PQQ submissions) due to the urgency of this contract requirement, as the University renders impracticable the time limits stated.