Document Storage and Retrieval Services

A Contract Award Notice
by LEICESTERSHIRE COUNTY COUNCIL

Source
Contracts Finder
Type
Framework (Services)
Duration
5 year
Value
£504K
Sector
BUSINESS
Published
11 Apr 2024
Delivery
01 Apr 2024 to 31 Mar 2029
Deadline
05 Jul 2023 11:00

Concepts

Location

Geochart for 1 buyers and 1 suppliers

1 buyer

1 supplier

Description

Leicestershire County Council required a supplier that can safely secure storage for physical files, mainly paper files but some photographs and negatives which require a temperature-controlled environment. The Council has approximately 350,000 files in off-site storage, held in 23,000 boxes. This is likely to decrease gradually over time as rates of destruction increase. The Council requires a delivery and pick-up service available each working day but with the flexibility to restrict the service to specified days as required, files to be delivered and picked up between 08:30 and 10:00 at the latest. The Council also requires an urgent order service by which files should be delivered to County Hall within 2 hours of being requested. There should be an out of hours (emergency) service available. The Council requires a secure and confidential file and box destruction service, with a reasonable turnaround time and with the timely provision of destruction certificates. The Council indexes files using their own system at box and file level. The Council requires a web-based ordering and tracking interface with the off-site storage supplier. Procured via further competition ESPO Framework 390_22 Document Management Solutions.

Award Detail

1 Stor A File (Syston)
  • Value: £504,000

CPV Codes

  • 63121000 - Storage and retrieval services
  • 72512000 - Document management services
  • 48311100 - Document management system
  • 79995100 - Archiving services
  • 79996100 - Records management
  • 79999100 - Scanning services
  • 92512100 - Archive destruction services
  • 72300000 - Data services

Indicators

  • Contract is suitable for SMEs.
  • Contract is suitable for VCOs.

Reference

Domains