Document Storage and Retrieval Services

Concepts

• storage and retrieval
• leicester
• document management
• document management system
• archiving services
• scanning services
• data services
• 390_22 document management solutions
• further competition espo framework 390_22 document management solutions
• storage

Location

Description

Leicestershire County Council required a supplier that can safely secure storage for physical files, mainly paper files but some photographs and negatives which require a temperature-controlled environment. The Council has approximately 350,000 files in off-site storage, held in 23,000 boxes. This is likely to decrease gradually over time as rates of destruction increase. The Council requires a delivery and pick-up service available each working day but with the flexibility to restrict the service to specified days as required, files to be delivered and picked up between 08:30 and 10:00 at the latest. The Council also requires an urgent order service by which files should be delivered to County Hall within 2 hours of being requested. There should be an out of hours (emergency) service available. The Council requires a secure and confidential file and box destruction service, with a reasonable turnaround time and with the timely provision of destruction certificates. The Council indexes files using their own system at box and file level. The Council requires a web-based ordering and tracking interface with the off-site storage supplier. Procured via further competition ESPO Framework 390_22 Document Management Solutions.

Award Detail

CPV Codes

• 63121000 - Storage and retrieval services
• 72512000 - Document management services
• 48311100 - Document management system
• 79995100 - Archiving services
• 79996100 - Records management
• 79999100 - Scanning services
• 92512100 - Archive destruction services
• 72300000 - Data services

Indicators

• Contract is suitable for SMEs.
• Contract is suitable for VCOs.