Document Storage and Retrieval Services
A Contract Award Notice
by LEICESTERSHIRE COUNTY COUNCIL
- Source
- Contracts Finder
- Type
- Framework (Services)
- Duration
- 5 year
- Value
- £504K
- Sector
- BUSINESS
- Published
- 11 Apr 2024
- Delivery
- 01 Apr 2024 to 31 Mar 2029
- Deadline
- 05 Jul 2023 11:00
Concepts
Location
1 buyer
- Leicestershire County Council Leicester
1 supplier
- Stor A File Syston
Description
Leicestershire County Council required a supplier that can safely secure storage for physical files, mainly paper files but some photographs and negatives which require a temperature-controlled environment. The Council has approximately 350,000 files in off-site storage, held in 23,000 boxes. This is likely to decrease gradually over time as rates of destruction increase. The Council requires a delivery and pick-up service available each working day but with the flexibility to restrict the service to specified days as required, files to be delivered and picked up between 08:30 and 10:00 at the latest. The Council also requires an urgent order service by which files should be delivered to County Hall within 2 hours of being requested. There should be an out of hours (emergency) service available. The Council requires a secure and confidential file and box destruction service, with a reasonable turnaround time and with the timely provision of destruction certificates. The Council indexes files using their own system at box and file level. The Council requires a web-based ordering and tracking interface with the off-site storage supplier. Procured via further competition ESPO Framework 390_22 Document Management Solutions.
Award Detail
1 | Stor A File (Syston)
|
CPV Codes
- 63121000 - Storage and retrieval services
- 72512000 - Document management services
- 48311100 - Document management system
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services
- 72300000 - Data services
Indicators
- Contract is suitable for SMEs.
- Contract is suitable for VCOs.
Reference
- LEICSCC001-DN674719-10993329
- CF 0c19fda3-f6fb-454d-bf26-0c020fd9730c