EMSP Facilities Management

Concepts

• facilities management
• inverness
• buildings management
• facilities management services
• emsp facilities management
• emsp
• management
• facilities
• plant
• heating plant

Location

European Marine Science Park (Malin and Camas House), Dunstaffnage

Description

Highlands and Islands Enterprise (HIE) require a supplier to provide Facilities Management services at the European Marine Science Park (EMSP), Dunstaffnage, Argyll (initially at Malin House, then at Camas House as well from October 2025). The services will be required from 13 January 2025, for an initial period of 3 years, unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.

Total Quantity or Scope

HIE requires a suitably qualified and experienced supplier to provide facilities management services at EMSP (Malin and Camas House), whilst offering best value in the expenditure of public funds. The requirements cover soft and hard FM services as well as tenant liaison. Please see Appendix 1-4 for full details. The total estimated contract value for the maximum contract period is GBP 810,000. This includes the optional extension period; the addition of Camas House in October 2025 and various allowances. Please refer to the Scope of Requirements and Tender Guidance document for further information. The estimated maximum budget Year 1 budget to deliver the services at Malin House only is GBP 70,000. This is a nominal figure - some of the services are envisaged to be required at Camas House too earlier than the end of Year 1 .

Renewal Options

The Contract will be awarded for an initial period of 3 year with HIE having the option to extend for a period or periods together not exceeding 12 months following the Initial Term. Due to character limits, please refer to the 'contract variation' section in the Scope of Requirements and Tender Guidance Notes document.

Award Criteria

CPV Codes

• 79993000 - Building and facilities management services
• 79993100 - Facilities management services
• 45259000 - Repair and maintenance of plant
• 45259300 - Heating-plant repair and maintenance work
• 50324200 - Preventive maintenance services
• 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
• 50530000 - Repair and maintenance services of machinery
• 50531100 - Repair and maintenance services of boilers
• 50532400 - Repair and maintenance services of electrical distribution equipment
• 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50711000 - Repair and maintenance services of electrical building installations
• 50712000 - Repair and maintenance services of mechanical building installations
• 90910000 - Cleaning services
• 90911000 - Accommodation, building and window cleaning services
• 90911200 - Building-cleaning services
• 71421000 - Landscape gardening services

Indicators

• Bids should cover the whole contract.
• Options are available.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. To support the process, an accompanied Site Visit will be available on 18 September 2024. If bidders would like to attend any of these site visits they are must confirm by email (hieprocurement@hient.co.uk) by 17:00hrs on Monday 16 September, including the names of those attending (maximum 2 individuals per organisation). Attendance is not required in order to participate in the tender process. Following the site visit, any questions and answers raised will be made available to all bidders via PCS. It is estimated that the total value of the services over the maximum duration of 4 years will be GBP 810,000 (excluding VAT). This is the figure which has been used in II.1.5 & II.2.6. Refer to section II. for further info on budget. Where bidders are participating with others (SPD 2A.17) and/or relying on the capacity of other entities in order to meet selection criteria they are required to provide information relating to these entities with the relevant supporting SPD documentation being submitted. SPD 2A.3 (not scored) Where relevant, bidders are required to insert details of their Companies House (or equivalent) registration number. SPD 3D.12 Bidders should refer to the "Conflict of Interest" Section within the Scope of Requirements when completing this question. The Award criteria (Questions 4-9) will be marked according to the following criteria - refer to the tender documents for the evaluation criteria for Q1-3: 0 - Unacceptable - Nil or inadequate response which fails to demonstrate an ability to meet the requirement. 1 - Poor - Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full. Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=776069. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Community Benefits will be evaluated as part of the tender process and bidders are expected to provide a Community Benefit proposal as part of their tender detailing how, if awarded the contract, these will be addressed. Please refer to the Scope of Requirements for further details. (SC Ref:776069) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=776069