Photography Services Framework

Concepts

• photographic services
• southampton
• photography services framework
• photography
• professional photographers
• different models
• different angles
• facilities
• university
• exceptional imagery

Location

Hampshire and Isle of Wight:

Description

The University requires a framework of professional photographers to deliver exceptional imagery to appropriately represent the University in the increasingly competitive HE (Higher Education) market. All photography taken on behalf of the University must adhere to the University brand. Imagery is a key part of our brand. For the University to ensure high-quality photographs to support print and digital materials we require professional photographers to showcase the University through selling university life, world-leading teaching and research and compelling profiles of staff, students, alumni and facilities. The successful supplier(s) are required to capture imagery to work across multiple platforms, they will need to be aware of the different specific shot styles. This can include shooting: - images in landscape and portrait - the same image multiple times in different angles -the same set up with different models The commissioner will be on location to guide these decisions, but the photographer will need to be experienced to execute these styles, advise and think creatively.

Lot Division

CPV Codes

• 79961000 - Photographic services

Indicators

• This is a one-off contract (no recurrence)
• Renewals are not available.
• Financial restrictions apply.
• Technical restrictions apply.

Other Information

This project is to procure a framework of Suppliers under 2 lots - Lot 1 (Large Photography Jobs/High-end Photography) and Lot 2 (Small Photography Jobs/Quick Turn Around Projects). The framework of suppliers will provide services across the whole University including other professional services, academic units, research centers and arts venues. All photography taken on behalf of the University must adhere to the University brand guidelines as well as considerations around campaign and channel requirements. All work supplied to the University must be subject to quality control processes by the commissioned supplier before it is supplied. Please note, the University of Southampton no longer meets the criteria of a 'body governed by public law' and is therefore not considered a contracting authority for the purposes of the Public Contracts Regulations 2015 and/or any replacement legislation. This procurement process is not regulated by UK (or EU) public procurement law. Where the University of Southampton advertises contracts, through any public sector portal, it does so on a voluntary basis by way of transparency and to encourage open competition, but it is not required to comply with the procurement legislation. For the purposes of procuring the goods/services described, the University is acting in accordance with its internal financial regulations and the procedure detailed in the Invitation to Tender document set. ** PREVIEW NOTICE, please check Find a Tender for full details. ** Lot Structure: In order to review a full range of available options and identify the most suitable solutions for the University, in terms of both meeting the University's specification requirements and obtaining best value for money, this procurement has been divided into 2 lots: Lot 1: Large Photography Jobs / High-end Photography Lot 2: Small Photography Jobs / Quick turnaround projects Tenderers may submit a response in relation to any of the three lots or may submit a response to both lots in any combination. Please note that potential suppliers are required to submit a separate Selection Questionnaire response for each lot that they are applying for. For clarity, tenderers who wish to be considered for all two lots will need to submit a separate Selection Questionnaire response for each of those two lots. Potential suppliers are advised, that the University reserves the right to award both, one, or none of the two lots - in any combination - as a result of this procurement process. E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. The University may publish details of its contract(s), including the contract values and the identities of its suppliers on its website without consulting the provider of that information. By submitting a response, tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.