www.lsbu.ac.uk

Concepts

• information technology
• www.lsbu.ac.uk
• other key university systems
• accommodation system
• payroll system
• financial management
• mtd submission application
• fixed asset accounting
• accounting functionality
• e-invoicing functionality

Location

103 Borough road London SE1 0AA

Description

Award of a contract without prior publication of a call for competition in OJEU. This notice covers the migration of a financial services system from on premise infrastructure to a vendor managed cloud solution and the implementation of a compatible invoice capture tool.

Total Quantity or Scope

The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the entire university for the management of its finances. The application is essential IT application as it provides accounting functionality which enables budget allocation and financial management across the whole university. It is also the system that manages the Procure to Pay process; Sales invoicing; Accounts Payable and Receivable, Fixed asset accounting; MTD submission application; VAT; management and financial reporting and interfaces with other key university systems e.g. student records system, accommodation system and payroll system. Included in the contract is also e-invoicing functionality, support and maintenance and hosting in Unit4’s cloud.

Award Detail

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support

Legal Justification

Award of a contract without prior publication of a call for competition in the cases listed below • U4ERP is the currently used system and is moving into the cloud, due to ending of on-premises support. Explanation: This award is lawful in accordance with the regulation 32(2)(b)(ii) because the competition is absent for technical reasons. The university has used the Unit4 application for over 20 years, and the system is an essential part of the university's infrastructure, such that any down time or system failure would have a detrimental effect on the running of the university. At the present time it would be impossible for the university to procure an alternative economic operator to provide the full range of services within a suitable timeframe and without detrimentally impacting the operations of the university. The application is currently hosted on premises; the support for on premises solutions is ending shortly which requires a SaaS contract.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the entire university for the management of its finances. The application is essential IT application as it provides accounting functionality which enables budget allocation and financial management across the whole university. It is also the system that manages the Procure to Pay process; Sales invoicing; Accounts Payable and Receivable, Fixed asset accounting; MTD submission application; VAT; management and financial reporting and interfaces with other key university systems e.g. student records system, accommodation system and payroll system. Included in the contract is also e-invoicing functionality, support and maintenance and hosting in Unit4’s cloud.