Provision of Livestreaming of Committees, Meetings & Associated Services

Concepts

• glasgow
• communications equipment
• person committee meetings
• board meetings
• its online meeting platform
• our online meetings
• the meeting
• each meeting
• committee and board meetings
• meetings & associated services

Location

Scotland:

Description

In order to continue to meet the longstanding ongoing commitment for accessibility and transparency in governance, the SPA require a Live Streaming service for both Committee and Board Meetings. Annually, this will include approximately: - 7/8 in person Committee meetings - 35 Board meetings via Webex / MS Teams (or alternative similar platform, should the Authority change its online meeting platform during the course of the contract). Currently Webex is used for the vast majority of our online meetings. - Ad hoc requirements for seminars / conferences etc Please note: The volumes indicated may vary year on year and are subject to annual review. Other departments may require the use of this contract on an ad hoc basis.

Total Quantity or Scope

The Supplier will be required to provide: -Room set up -Full Audio-visual equipment -On site technical team -Live Stream & recording -On day support -Post-event editing -Upload of recordings for retrospective viewing. This should be done immediately following the meeting. It is required same day, within an hour of the end of each meeting. -Ensure that the automatic subtitling and transcript functions on YouTube (or any alternative streaming platform the Authority selects for use) are enabled for all recordings.

Renewal Options

Initial contract term is 3 years, with 2 x optional extension periods of up to 12 months each, to be taken at the sole discretion of the Authority. Contract may be renewed at the end of contract term.

Award Criteria

CPV Codes

• 32000000 - Radio, television, communication, telecommunication and related equipment
• 32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus
• 32320000 - Television and audio-visual equipment
• 32330000 - Apparatus for sound, video-recording and reproduction
• 32340000 - Microphones and loudspeakers

Indicators

• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Economic Operators Applicable to FTS Notices: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Assessment of Employment Status Tenderers may be asked to declare whether they intend to provide services through a Personal Service Company (PSC). From April 2017, the responsibility to pay employment taxes shifts from the PSC to public sector bodies and the Authority must be aware of any successful tenderer’s detailed employment status. For further information on determining employment status the Government has published guidance on this IR35 Legislation Living Wage Tenderers will be asked to confirm if they pay all employees as a minimum the Real Living Wage as published by the Living Wage Foundation for statistical information gathering purposes only. Equality and Diversity Tenderers will be required to comply with the statutory obligations under the Equality Act 2010. Declaration of Non-Involvement in Serious Organised Crime Tenderers must complete and sign a Declaration of Non-Involvement in Serious Organised Crime form. Subcontractor Detail Tenderers will be required to provide details of the subcontractors they intend to use in their supply chain. Tenderers are required to complete this section as part of the SPD. Data Protection Tenderers must be aware of their obligations under the Data Protection Act 2018 and the GDPR as set out in the Contract. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=785359. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:785359) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=785359