Business World/Unit 4 product (now called ERPCR)

Concepts

• sutton
• software package
• the council’s business world financial management system
• the unit4 business world system
• erpcr
• called
• information systems
• financial management
• core financial processes
• management information

Location

Description

This notice sets out the London Borough of Sutton (on behalf of the London Borough of Sutton and The Royal Borough of Kingston upon Thames) intention to award a contract to Unit 4 Business Software Limited for the provision of a cloud based enterprise resource planning solution (ERP Solution). The contract is for the council’s Business World financial management system, associated hosting and support to ensure the council continues to have an effective and fully supported mechanism to maintain and monitor the overall financial health of the organisation. The proposed contract is for a period of 4 years. The total value of the proposed contract £1,601,359 ex vat (£736,466 ex vat for the London Borough of Sutton and the remainder for the Royal Borough of Kingston), this includes committed and non-committed spend.

Total Quantity or Scope

The award of a contract to Unit4 is pursuant to Regulation 32(2)(b)(ii) and (iii) of the Public Contracts Regulations 2015, using a negotiated procedure without prior publication. LB Sutton and RB Kingston have shared a single instance of the Unit4 Business World system. The application is used by the Councils for all aspects of financial management enabling them to comply with their statutory requirements including: core financial processes, accounting, sales orders and invoicing, management Information and financial and audit reporting. The provider has developed a unique solution and only they have the means to deliver the full requirements of the Councils. Unit4 has the proprietary ownership of the Business world system and therefore is the only company able to provide hosting, support and maintenance for the financial management system used by RBK and LBS. This transitionary period will enable the Councils to migrate their on-premise solution to the Unit4 SaaS (Software as a Service) cloud hosted platform minimising technical risk through continued support during the transition. The Councils’ intention is to evaluate all viable options for the re-procurement of their financial management solutions in the intervening period to align with the Council's best interests and value for money obligations.

Award Detail

CPV Codes

• 48000000 - Software package and information systems

Legal Justification

As set out in II.2.4 above (Description of the procurement), the award of a contract to Unit4 is pursuant to Regulation 32(2)(b)(ii) and (iii) of the Public Contracts Regulations 2015, using a negotiated procedure without prior publication. LB Sutton and RB Kingston have shared a single instance of the Unit4 Business World system. The application is used by the Councils for all aspects of financial management enabling them to comply with their statutory requirements including: core financial processes, accounting, sales orders and invoicing, management Information and financial and audit reporting. The provider has developed a unique solution and only they have the means to deliver the full requirements of the Councils. Unit4 has the proprietary ownership of the Business world system and therefore is the only company able to provide hosting, support and maintenance for the financial management system used by RBK and LBS. This transitionary period will enable the Councils to migrate their on-premise solution to the Unit4 SaaS (Software as a Service) cloud hosted platform minimising technical risk through continued support during the transition. The Councils’ intention is to evaluate all viable options for the re-procurement of their financial management solutions in the intervening period to align with the Council's best interests and value for money obligations.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. **