Catering Services

Concepts

• canteen and catering
• basildon
• compass contract services
• catering equipment maintenance services
• catering services
• compass contract services (uk) ltd t
• catering
• southend university hospital
• mid and south essex nhs foundation trust
• the southend university hospital site

Location

Southend University Hospital, Prittlewell Chase, Westicliff-on-Sea, Essex, SS0 0RY

Description

Mid and South Essex NHS Foundation Trust ("MSE") intends to enter into agreement with Compass Contract Services (UK) Ltd t/a Medirest for a two-year contract, with option to extend by up to a further year for the supply of patient and staff meals, including catering equipment maintenance services, at the Southend University Hospital site.

Total Quantity or Scope

Extension of the current contract for 2 years with an option to further extend by up to 12 months, to allow for the continued provision of catering services to Southend University Hospital (Mid and South Essex NHS Foundation Trust). The total value of contract is exluding vat, and includes the extension option (2 years plus 1 year option. Therfore is 3 year total estimated spend). Ref W172176/C339228

Award Detail

Renewal Options

None

Award Criteria

CPV Codes

• 55500000 - Canteen and catering services

Indicators

• Options are available.

Legal Justification

The Trust relies on the ground set out within Regulation 32(2)(b)(ii) (Use of the negotiated procedure without prior publication) of the Public Contracts Regulations 2015. Following the formation of the Mid and South Essex NHS Foundation Trust, the Trust has carried out significant restructuring which has taken time. The Trust has undertaken an options appraisal and determined that the patient and staff restaurant catering services delivered across the acute hospital sites in Southend, Basildon, and Broomfield, in addition to Braintree Community Hospital need to be market tested for third party provision to deliver value to the Mid and South Essex NHS Foundation Trust. The timeline for the development of the service specifications, market testing process, and supplier lead in, onboarding and TUPE process is forecast to take approximately 2 years. An option to extend for up to an additional 12 months term will be included though not expected to be exercised.The Trust requires stability in its catering services, to ensure that this critical service can continue to be delivered with the same personnel and processes in place, until such time as the Trust wide procurement process is undertaken. The catering services in Southend require immediate capital investment in failing infrastructure by the supplier of approximately £200,000 and a change of catering supplier at this stage, with TUPE implications for in excess of 140 staff, would introduce significant risk, at a time when continuity of services and significant investment is required. COVID pandemic pressures contributed to delay for re-procurement process. Board approval received 30th August 2024.Timeline for the further Trust-wide procurement process, running concurrently with the contract extension, delivering new long term contract:Tender Stage Activity Duration (Calender Days) Start Date End DatePre-Tender Trust Board, Cabinet Office, Engage Specialist support 180 01/04/2025 28/09/2025Tender Drafting Develop Specification, ITT Documents, Trust & Framework document approval 90 30/06/2025 28/09/2025Advert / ITT Publish ITT, Clarifications, Supplier bids to Trust 40 29/09/2025 08/11/2025Tender Evaluation Technical & commercial evaluation and moderation 35 09/11/2025 14/12/2025Award Intention Board approval, Supplier notification, Standstill, Draft award 90 15/12/2025 15/03/2026Award Prepare & Issue final award letter & contract 15 16/03/2026 31/03/2026Implementation Implementation phase and contract commencement 153 01/04/2026 01/09/2026

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Incumbent Supplier: COMPASS CONTRACT SERVICES (UK) LIMITED t/a MEDIREST National registration number: 2114954Postal address Town: Parklands Court, 24 Parklands, Birmingham Great Park, Rubery, BirminghamNUTS code: UK Postal code: B45 9PZ