Supply, Installation and Maintenance of Festive Lighting Scheme

Concepts

• christmas tree lights
• ashington
• lighting systems
• festive lighting displays
• festive
• lighting
• illuminated signs and nameplates
• recreation, culture and sport
• ashington town council
• detailed designs

Location

Description

Ashington Town Council invites suitably qualified and experienced contractors to tender for the supply (hire), installation, maintenance, and storage of festive lighting displays for Ashington Town Council. This tender forms part of our initial selection process to identify a preferred supplier, with detailed designs and final costs to be agreed upon appointment. Contractors must comply with: Public Contracts Regulations 2015 (as amended) BS EN IEC 60598-2-20:2024+A11:2024 Luminaires - Particular requirements for lighting chains BS 7671:2018 Requirements for Electrical Installations (18th Edition) Health and Safety at Work Act 1974 Working at Height Regulations 2005 CDM Regulations 2015 Tenderers must provide: Public Liability Insurance (minimum £10 million) Employer's Liability Insurance (minimum £5 million) Professional Indemnity Insurance (minimum £2 million) Risk Assessments and Method Statements Evidence of similar contracts Financial accounts for the past three years Environmental policy Quality management systems Tenderers must submit: Company profile and experience Proposed approach to service delivery Sustainability statement including comparative benefits of 3-year vs 5-year contract References from similar contracts Outline maintenance schedule Equipment specifications Project team structure Quality Assurance Procedures Infrastructure Assessment and Installation Methodology Conceptual designs illustrating proposed products and design approach Presentations will form part of the formal evaluation process. They will be assessed on clarity, understanding of the Council's requirements, technical knowledge, and responses to questions. The presentation will contribute to the final scoring either. Tenderers should ensure they effectively communicate their approach, sustainability commitments, and ability to deliver a high-quality festive lighting scheme. Shortlisted candidates will be invited to present their proposals to Council Members: 30-minute presentation followed by 15-minute Q&A session Presentations should cover: Overview of proposed scheme approach Experience with similar projects Sustainability initiatives Quality assurance procedures Timeline Tender Issue Date: 17th February 2025 Clarification Deadline: 21st March 2025 Submission Deadline: 28th March 2025 Presentation to Council Members: 1st April 2025 Contract Award: 9th April 2025, to be followed by detailed designs For enquiries and submissions: Sarah Eden - Executive Officer/RFO Ashington Town Council Town Hall, 65 Station Road Ashington, Northumberland, NE63 8RU Direct Dial Deskphone: (01670) 338775 Mobile: 07931538785 E-mail: sarah.eden@ashingtontowncouncil.gov.uk This tender is part of a two-stage process to identify a preferred supplier. Detailed designs and final costs will be agreed upon appointment. Our Financial Regulations are available on the website and on request.

CPV Codes

• 31522000 - Christmas tree lights
• 31523000 - Illuminated signs and nameplates
• 31527260 - Lighting systems
• 92000000 - Recreational, cultural and sporting services

Indicators

• Contract is suitable for SMEs.
• Contract is suitable for VCOs.

Other Information

Title: Invitation to Tender: Festive Lighting Scheme for Ashington Town Council Ashington Town Council invites tenders for the supply, installation, maintenance, and storage of festive lighting displays for a 3- or 5-year contract (November 2025 - January 2028/2030). The scope includes integrating bespoke motifs, LED lighting, annual installation/removal, maintenance, storage, and emergency response. The annual budget is £40,000. Tenders will be evaluated based on technical capability, experience, environmental responsibility, and presentation. Required documents include insurance, financial records, risk assessments, and compliance with Public Contracts Regulations 2015. Shortlisted candidates will present proposals to Council Members on 1st April 2025. Key Dates: Issue Date: 17th February 2025 Submission Deadline: 28th March 2025 Contract Award: 9th April 2025 Contact Sarah Eden for details. sarah.eden@ashingtontowncouncil.gov.uk Festive Lights 2025 Tender Brief.pdf