Scotland's Public Sector Heat Decarbonisation Framework Project Support Unit

Concepts

• glasgow
• energy related
• spshd framework
• framework public bodies
• support framework public bodies
• framework services
• public sector heat decarbonisation framework project support unit
• clean heat related services
• support procurement processes
• scotlands public sector heat decarbonisation framework project support unit

Location

Scotland:

Description

The purpose of this contract notice is for the procurement of a Project Support Unit (PSU) to support Scotland’s Public Sector Heat Decarbonisation (SPSHD) Framework. The role of the PSU will be to support users of the SPSHD Framework, (SPSHD is the re-procurement of what was previously called the Non-Domestic Energy Efficiency framework which is currently underway with the current framework being reviewed to ensure that the future framework will align with Scottish Government Policy and industry best practice.). The PSU will be expected to develop documentation and issue tenders for available services and support framework public bodies through the implementation of energy retrofit and clean heat projects across their built estate.

Total Quantity or Scope

The purpose of this procurement exercise it for the re-procurement of a Project Support Unit (PSU) to support Scotland’s Public Sector Heat Decarbonisation Framework (SPSHD Framework). The role of the PSU will be to support users of the SPSHD Framework to develop documentation and issue tenders for available services and support framework public bodies through the implementation of their retrofit projects. The PSU will provide specialist project management, procurement and technical advisors across a range of services, including but not limited to energy efficiency services, technical and energy buildings related services, clean heat related services and related procurement support to deliver and/or procure delivery of Energy Performance Contracts from the SPSHD Framework across all regions of Scotland including the Highlands and Islands. Core work areas that the PSU may deliver include: 1. Development: The PSU shall assist the Scottish Government to finalise a draft tender pack for the Invitation to Tender (ITT) for the Framework. The Contractor will support the completion of draft technical content for the ITT, which will include, but not be limited to technical schedules therein. 2. Marketing and engagement: ongoing promotion of SG’s SPSHD Framework, establish positive relationships with existing and potential framework public bodies in order to establish a pipeline of projects, facilitate formal sign up to framework services. 3. Prepare: assist framework public bodies to determine user specific requirements, develop business cases, support users in considering funding and financing opportunities and most appropriate procurement route. 4. Procure: support procurement processes and consider new ways of working that will improve the delivery of the SPSHD Framework. 5. Save: facilitate the successful delivery of the SPSHD Framework call-off contracts and technical quality assurance and guidance associated with these contracts; support the achievement of high performance of the SPSHD Framework 6. Programme support: maintain and develop a range of processes to support the SPSHD PSU’s activities; a range of standardised documents and toolkits, and develop and undertake a monitoring and reporting framework, including collation of relevant data and information. Please note that this Framework once placed can be accessed by all public sector bodies including: - central government - health - local authorities - universities and colleges - all other public bodies as defined as a Scottish public authority within the meaning of Section 3(1)(a) of the Freedom of Information (Scotland) Act 2002. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal Options

Initial contract duration is 36 months with the option to extend by a further 12 months

Award Criteria

CPV Codes

• 71314000 - Energy and related services

Indicators

• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Staff qualifications are relevant.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** SPD (Scotland) will be scored in accordance with the SPD Guidance Document which can be located via PCS-T. Bidders must download and complete a separate SPD (Scotland) form for any subcontractors involved in the delivery of this service. Question scoring methodology for Award Criteria (Stage 2) will be outlined within the Invitation to Tender once issued to successful stage 2 Suppliers using the 0-4 scoring methodology. Please note there are minimum requirements concerning Cyber Security for this contract to which a pass/fail marking will attach as part of the Award Criteria. Tenderers will be required to complete a Supplier Assurance Questionnaire (SAQ) to demonstrate they can meet the minimum Cyber Security Requirements. The questionnaire will be aligned to a Cyber Risk Profile that has been established for the contract, based on the Contracting Authority’s assessment of cyber risk. For this contract, minimum requirements also include the holding of Cyber Essentials+ or equivalent certification. Further details will be set out in the ITT procurement documents at Stage 2 of this procurement. A contract condition for this procurement requires the Tenderer to comply with the minimum security requirements. Tenderers must also confirm -they will pay staff that are involved in the delivery of the contract at least the real Living Wage -they will meet standards on payment of subcontractors Tenderers who do not pass these questions will not be subject to Commercial Analysis. As a result the tender will not be considered further. Please ensure that Expression of Interest in this opportunity are provided via PCS-T messaging portal by Friday 21st March 2025. SPD Returns are due Monday 14th April 2025 as outlined above. The aggregate value of projects to go through the SPSHD PSU Framework is estimated to be in the range of 1mGBP - 1.7mGBP, 2mGBP as outlined above is the anticipated maximum value this Framework may reach. Conflict of Interest – Please note, as outlined within this notice at section II.1.4 and II.2.4, this procurement and service to be delivered will support the future Scotland’s Public Sector Heat Decarbonisation (SPSHD) Framework once placed. It is recognised that Economic Operators may wish to bid for both opportunities which if the Economic Operator is deemed successful under PSU may lead to a possible conflict of interest. In order to mitigate this risk, measures will be taken under the SPSHD Framework procurement once underway, which may result in the Authority requesting the successful PSU Economic Operator to produce evidence of the measures that they may adopt in order to ensure clear separation of duties to prevent any conflict of interest arising. Although measures and information will be sought via this SPSHD procurement, Economic Operator’s must be made aware that should any issues arise that conflict with the Procurement Regulations the Authority may be required to exclude Economic Operators from the SPSHD procurement exercise. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 27090. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Community Benefits will be delivered as per the tender documentation. (SC Ref:770612)