Contract for Cloud Based Electronic Document Records Management Solution

A Tender Notice
by GATESHEAD BOROUGH COUNCIL

Source
Find a Tender
Type
Contract (Goods)
Duration
5 year
Value
£1M
Sector
TECHNOLOGY
Published
14 Mar 2025
Delivery
23 May 2025 to 22 May 2030
Deadline
14 Apr 2025 15:00

Concepts

Location

North East England:

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

Gateshead Council is looking to procure an off-the-shelf, cloud-based Electronic Document Records Management Solution (EDRM), on a 6 year contract basis (5 Years + 1 Year extension). This is to replace the current on-premise system. The solution must be able to support multiple filing structures, uploading via scanning, and bespoke workflows as detailed in the specification. The Council has a deadline of 31 March 2026 to mobilise the new solution, when the current contract expires.

Renewal Options

1 extension included in contract of 12 months

Award Criteria

Methodolgy Evaluation of award questions and system demonstrations.
Value for Money Submission of costs for the implementation of the system and the ongoing licences.
Social Value Submissions against identified Social Value Measures

CPV Codes

  • 48330000 - Scheduling and productivity software package
  • 48612000 - Database-management system
  • 48613000 - Electronic data management (EDM)

Indicators

  • Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. **

Reference

Domains