70154 - Education Management System (EMS) for the Education Authority

Concepts

• belfast
• software package
• information systems
• document management
• educational software
• database systems
• education
• an education management system
• the education authority
• ems

Location

Northern Ireland:

Description

Provision of an Education Management System for the Education Authority.

Total Quantity or Scope

Additional information: EA originally awarded contract 70154 for period 01/04/2018 – 31/03/2023 which included the built in optional 2 year extension taken between 01/04/2023 – 31/03/2025. EA now propose a further 3 year extension to run from 01/04/2025 – 31/03/2028 which requires an additional contract value to the current contract (an additional £1,110,000.00) (overall revised contract value will then be £3,972,276.15). . . NB - The award of the contract modification cannot be confirmed until EA has received Business Case approval from the Department of Education.. . NB2 - Please also note that the Contract was originally awarded to “Capita One Ltd” who have been recently acquired by “MRI Community Software Ltd”. For clarity EA will be contracting with MRI Community Software Ltd for this contract going forward..

Award Detail

Renewal Options

Contract was awarded for 5 year period 01 April 2018 - 31 March 2023 with option of a further 2 periods of 12 month extension.

Award Criteria

CPV Codes

• 48000000 - Software package and information systems
• 48300000 - Document creation, drawing, imaging, scheduling and productivity software package
• 48310000 - Document creation software package
• 48311000 - Document management software package
• 48100000 - Industry specific software package
• 48190000 - Educational software package
• 48600000 - Database and operating software package
• 48610000 - Database systems
• 48611000 - Database software package

Indicators

• Options are available.

Legal Justification

This modification for an additional 3 years support and maintenance, and an increase to the overall contract value of £1.1m meet the conditions of Reg 72(1)(c) that states: (c) where all of the following conditions are fulfilled: — (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii) the modification does not alter the overall nature of the contract; (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. • This modification is now required as a consequence of the EdIS procurement competition to deliver a replacement EMS solution being terminated with no suitable solution identified. EA requires continued use of the current solution until such times as a replacement is procured, developed, tested and goes live; • This modification does not alter the overall nature of the contract as no new conditions or services are being delivered; and The increase of a further £1.1m is less than 50% of the original overall contract value. (The original contract value being £2.5m)

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** EA originally awarded contract 70154 for period 01/04/2018 – 31/03/2023 which included the built in optional 2 year extension taken between 01/04/2023 – 31/03/2025. EA now propose a further 3 year extension to run from 01/04/2025 – 31/03/2028 which requires an additional contract value to the current contract (an additional £1,110,000.00) (overall revised contract value will then be £3,972,276.15). . . NB - The award of the contract modification cannot be confirmed until EA has received Business Case approval from the Department of Education.. . NB2 - Please also note that the Contract was originally awarded to “Capita One Ltd” who have been recently acquired by “MRI Community Software Ltd”. For clarity EA will be contracting with MRI Community Software Ltd for this contract going forward..