Unit4 Renewal

Concepts

• brighton
• information technology
• unit4 renewal
• unit4
• our unit4 system
• renewal
• purchase orders
• enterprise resource planning
• erp
• university

Location

Falmer

Description

UNIT4 is the University's main Enterprise Resource Planning (ERP)

Total Quantity or Scope

UNIT4 is the primary finance system for the University, used for raising purchase orders, paying invoices, authorizing expenses and so on. This contract is for support and maintenance of our UNIT4 system.

Award Detail

Award Criteria

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support

Indicators

• Award on basis of price.

Legal Justification

The tender procedure followed for this requirement was a direct award in line with the Public Contracts Regulations 2015, regulation 32. "(2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:- (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:- (ii) competition is absent for technical reasons, and (iii) the protection of exclusive rights, including intellectual property rights". UNIT4 has been on a long term contract starting on 01.01.2026 as a result of a tender process and contract award from December 2024. Replacing this system would be impossible in the given timescale of end of April 2025 and delay in renewing might cause disruption to working practices around invoicing and expenses for the entire University. The University new Cloud Unit 4 service provision is to commence January 2026 with a duration until December 2027.